Executive Assistant To The Ceo

findojobs-za; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking an Executive Assistant to provide high-level administrative support to the CEO and Chief Information & Projects Officer in Durban. The ideal candidate will have extensive experience in supporting senior management, managing complex travel arrangements, and ensuring effective communication between stakeholders. Essential skills include proficiency in Microsoft Office and excellent organizational abilities. If you are a detail-oriented professional with a proactive approach, this role offers a unique opportunity in the corporate sector.

Qualifications

• 5 to 10 years experience providing high-level executive support.
• Advanced computer literacy in Microsoft Office.
• Proven ability to manage complex travel arrangements.

Responsibilities

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries and meeting schedules.
• Coordinate and support executive meetings including compiling agendas.

Skills

Executive support to C-suite

Advanced Microsoft Office Suite

Strong interpersonal skills

Education

Executive Secretarial / Business Administration qualification

Job description

Position & Location

Executive Assistant / Personal Assistant to the CEO & Chief Information & Projects Officer (CIPO)

Location: Durban, Kwa Zulu Natal

Requirements

• 5 to 10 years experience providing high-level executive support to C‑suite or senior management (experience in the real estate, property, infrastructure, or corporate services industry will be advantageous).
• Executive Secretarial / Business Administration qualification or equivalent diploma.
• Advanced computer literacy in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Proven ability to manage complex travel arrangements, meeting coordination, and confidential executive correspondence.
• Strong interpersonal, written, and verbal communication skills with a high level of professionalism.
• Excellent organisational skills with the ability to prioritise multiple tasks and meet tight deadlines.
• Demonstrated discretion, integrity, and emotional maturity when handling sensitive company information.
• Experience managing budgets, expense reports, and executive calendars is essential.

Key Responsibilities

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries, appointments, and meeting schedules with a high degree of accuracy.
• Act as the primary point of contact for all internal and external stakeholders on behalf of the executives.
• Prepare, coordinate, and manage detailed international and local travel itineraries, including flights, accommodation, transport, and visas.
• Handle expense tracking and reconciliation, ensuring all reports are submitted promptly and within budget.
• Anticipate and proactively resolve potential travel disruptions or logistical issues.
• Coordinate and support executive meetings, including compiling agendas, preparing meeting packs, taking minutes, and ensuring follow‑ups are actioned.
• Maintain strict confidentiality when dealing with sensitive company and personnel information.
• Serve as a communication bridge between senior management, internal departments, and external stakeholders.
• Ensure the smooth running of the executive offices, providing high‑level administrative and operational support.

How to Apply

How to Apply :