Executive Assistant to Group Managers – Facilities & People

Chevrah Kadisha; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A community organization in Johannesburg is seeking a Professional Assistant to provide high-level administrative support. The successful candidate will manage calendars, draft correspondence, and streamline processes for senior management. Ideal applicants possess over 5 years of experience, strong skills in Microsoft Office, and the ability to handle confidential information professionally. This full-time position offers opportunities to coordinate projects and support operational leadership.

Qualifications

• 5+ years of experience as a Professional Assistant, preferably supporting senior management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in operational, facilities management, human resources, or non-profit environments – advantageous.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Draft, proofread, and manage correspondence, reports, and presentations.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Assist in tracking and coordinating projects, ensuring deadlines are met.
• Serve as a primary point of contact between the Group Managers and stakeholders.
• Streamline administrative processes and improve efficiency.
• Handle sensitive information with utmost professionalism and discretion.
• Assist with coordinating events and special projects.
• Conduct research and compile data to support decision-making.
• Perform additional tasks as required.

Skills

Organized & Detail-Oriented

Proactive & Resourceful

Strong Interpersonal Skills

Adaptability

Confidentiality & Integrity

Exceptional Communication

Resilience

Solution-orientated

Education

5+ years of experience as a Professional Assistant

Tools

Microsoft Office Suite

Job description

A community organization in Johannesburg is seeking a Professional Assistant to provide high-level administrative support. The successful candidate will manage calendars, draft correspondence, and streamline processes for senior management. Ideal applicants possess over 5 years of experience, strong skills in Microsoft Office, and the ability to handle confidential information professionally. This full-time position offers opportunities to coordinate projects and support operational leadership.