Executive Assistant to CEO ( Remote PA)

RecruitSA; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A leading staffing agency in South Africa is looking for an experienced Executive Assistant to provide high-level support to the CEO. The ideal candidate will be highly organized, detail-oriented, and proactive in managing a variety of responsibilities to ensure smooth operations. Key tasks involve managing schedules, handling invoicing, and assisting with email outreach campaigns. Familiarity with tools like Asana and Salesflare is essential.

Qualifications

• Advanced user of Asana.
• Experienced with CRM systems (Salesflare).
• Proficient in email marketing platforms (MailerLite).
• Confident in sales funnel creation.
• Proficient in scheduling tools (Calendly).
• Competent with invoicing software (Xero).
• Experience with High Level platform is a plus.

Responsibilities

• Provide strategic and operational support across admin, sales, and client journey touchpoints.
• Manage the CEO’s calendar and scheduling to ensure smooth operations.
• Handle invoicing and follow-ups independently.
• Coordinate and update tasks in Asana.
• Maintain and optimize records in Salesflare.
• Ensure CEO is fully prepared for meetings.
• Manage email outreach using MailerLite.

Skills

Asana

Salesflare (CRM)

MailerLite

Calendly

Xero

High Level platform

Job description

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

Key Responsibilities

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO’s calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system
• Maintain and optimize records in Salesflare (CRM):
  • Sync calendar appointments
  • Review meeting notes and update pipelines daily
  • Manage tasks, opportunities, and records
  • Create and assign follow-up actions for potential clients
  • Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
• Manage email outreach using MailerLite, including:
  • Sending 3x weekly email campaigns
  • Setting up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities:

• Support CEO’s LinkedIn profile (responding to messages, connection requests)

Skills & Experience

• Asana – Advanced user
• CRM systems (Salesflare) – Experienced user
• Email marketing platforms (MailerLite) – Proficient
• Sales funnel creation – Confident and experienced
• Scheduling tools (Calendly) – Proficient
• Invoicing software (Xero) – Competent
• Experience with High Level platform is a plus

About You

• Highly organized and detail-oriented
• Proactive – anticipates needs before being asked
• Sales-focused and invested in business growth
• Quick learner, adaptable, and tech-savvy
• A perfectionist with strong attention to detail
• Independent thinker and confident in managing projects
• Completes tasks thoroughly and accurately – a true finisher
• Understands the value of excellent customer service
• Open-minded, willing to admit mistakes, and asks for help when needed
• Strong presence, good communicator, and team player
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficient in key digital tools: Asana, CRM systems, MailerLite