Executive Assistant to CEO - On- site ( Port Elizabeth)

The Sales Centre co; Gqeberha; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A dynamic sales organization in Gqeberha is seeking a proactive Executive Assistant to provide high-level support to the CEO. This role encompasses managing schedules, overseeing invoicing, and coordinating client touchpoints, while utilizing tools like Asana and Salesflare. The ideal candidate is highly organized, tech-savvy, and excels in a fast-paced environment. Opportunities for future responsibilities include supporting the CEO’s social media presence. Competitive compensation and dynamic work conditions are available.

Qualifications

• Advanced user of Asana for project management.
• Experienced with Salesflare CRM and competent in invoicing software.
• Proficient in email marketing with MailerLite.

Responsibilities

• Provide strategic support across admin, sales, and client journeys.
• Manage calendar and scheduling for the CEO.
• Oversee invoicing and task management in Asana.

Skills

Asana

CRM systems

Email marketing platforms

Sales funnel creation

Scheduling tools

Invoicing software

High Level platform

Tools

Salesflare

MailerLite

Calendly

Xero

Google Drive

Job description

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

Key Responsibilities

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO’s calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system
• Maintain and optimize records in Salesflare (CRM):
  • Sync calendar appointments
  • Review meeting notes and update pipelines daily
  • Manage tasks, opportunities, and records
  • Create and assign follow-up actions for potential clients
  • Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
• Manage email outreach using MailerLite, including:
  • Sending 3x weekly email campaigns
  • Setting up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities:

• Support CEO’s LinkedIn profile (responding to messages, connection requests)

Skills & Experience

• Asana – Advanced user
• CRM systems (Salesflare) – Experienced user
• Email marketing platforms (MailerLite) – Proficient
• Sales funnel creation – Confident and experienced
• Scheduling tools (Calendly) – Proficient
• Invoicing software (Xero) – Competent
• Experience with High Level platform is a plus

About You

• Highly organized and detail-oriented
• Proactive – anticipates needs before being asked
• Sales-focused and invested in business growth
• Quick learner, adaptable, and tech-savvy
• A perfectionist with strong attention to detail
• Independent thinker and confident in managing projects
• Completes tasks thoroughly and accurately – a true finisher
• Understands the value of excellent customer service
• Open-minded, willing to admit mistakes, and asks for help when needed
• Strong presence, good communicator, and team player
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficient in key digital tools: Asana, CRM systems, MailerLite