Executive Assistant To Ceo

Metamorphosis Integrated Solutions; Gauteng; On-site; ZAR 250 000 - 400 000; Full time

Job summary

A leading solutions provider in South Africa is seeking an experienced Executive Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will manage the CEO's calendar, coordinate meetings, and handle confidential information with discretion. Strong organizational and communication skills, along with 3+ years of experience in a similar role, are essential for success in this fast-paced environment.

Qualifications

• 3 years of experience as an Executive Assistant or similar role.
• Ability to prioritize tasks and manage time effectively.
• Professional written and verbal communication skills.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Serve as the communication liaison for the CEO.
• Prepare documents, reports, and presentations.
• Coordinate meetings, conferences, and events.
• Plan and organize travel itineraries and accommodations.

Skills

Organizational skills

Time management

Communication skills

Discretion

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Title

Executive Personal Assistant (PA) to the CEO

Overview

We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative and operational support to the CEO of our company. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle a wide range of administrative and executive support tasks efficiently.

Responsibilities

• Calendar Management: Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Liaison: Serve as the primary point of contact for internal and external communications on behalf of the CEO, screening and prioritizing emails, phone calls, and other correspondence.
• Administrative Support: Provide administrative support by preparing documents, reports, presentations, and maintaining accurate records.
• Handle confidential information with discretion.
• Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including agenda preparation and venue booking.
• Travel Arrangements: Plan and organize travel itineraries, accommodations, and transportation for the CEO's business trips, ensuring cost-effectiveness and efficiency.
• Relationship Management: Cultivate and maintain relationships with key stakeholders, partners, and clients, acting as a representative of the CEO when necessary.
• Project Assistance: Assist in various special projects, research initiatives, and other tasks as assigned by the CEO, providing necessary support and coordination.

Qualifications

• Proven experience (3 years) working as an Executive Assistant, Personal Assistant, or in a similar role supporting executives.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in office software (Microsoft Office suite, Google Workspace, etc.) and other relevant tools for administrative tasks.
• Excellent written and verbal communication skills with a professional demeanor.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and work efficiently in a fast-paced environment.