Executive Assistant (South Africa)

Medium; Johannesburg; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A global remote workplace solutions company seeks an Executive Assistant to support C-level executives. The role involves invoicing, data entry, project monitoring, and coordinating schedules. Candidates should have at least 3 years of relevant experience, a Bachelor's degree, and strong English communication skills. This position offers a remote work setup with health benefits and performance incentives.

Benefits

Health Insurance (HMO)

Performance Incentives

Paid Training

Holiday & Overtime Pay

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Proficient in written and verbal English communication (minimum B2 level).
• Willingness to work on a graveyard shift.

Responsibilities

• Create and send invoices, track payments, and record expenses.
• Prepare reports on industry trends and best practices.
• Conduct internal communications and organize company data.

Skills

Excellent communication skills

Organizational skills

Tech savvy

Attention to detail

Education

Bachelor's degree or certificate course

Tools

MS Office

Google Calendar

Job description

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams & place their operations on autopilot.

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C‑levels (CEO, COO etc).
• Bachelor's degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational & time management skills.
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Experience with word‑processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude & willingness to be trained.
• Able to work on a graveyard shift.

Technical Requirements

• USB Headset with Noise Cancellation feature.
• Working Webcam.
• Computer with at least 1.8 GHz processor and at least 4 GB RAM.
• Main Internet Service Speed: at least 25 Mbps cable connection.
• Backup Internet Service Speed: at least 10 Mbps.

Benefits

• Health Insurance (HMO).
• Performance Incentives.
• Job Security and Stability.
• Paid Training.
• Inclusive Culture.
• Upskilling Opportunities.
• % Work-From-Home.
• Exceptionally Supportive Team.
• Opportunities for Career Growth.
• Fun Work Environment.
• Holiday & Overtime Pay.

Schedule : US work hours

Location

This is a remote job

Salary Package (with HMO)

Entry Level (1‑3 years of experience): Up to $

Intermediate Level (3‑5 years of experience): Up to $1,

Expert Level (5+ years of experience): Up to $1,

Please note: Only qualified candidates will be invited to take the assessment & scheduled for an interview.

We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website. You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.