Executive Assistant (South Africa)

Wing Assistant; Johannesburg; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A global operations firm is seeking an experienced Executive Assistant to support top-level executives. This remote role includes responsibilities like managing schedules, preparing reports, and communicating efficiently. Candidates should possess a Bachelor's degree and three years of relevant experience. The firm offers health insurance, paid training, and a supportive work environment.

Benefits

Health Insurance (HMO)

Paid Training

Job Security and Stability

Upskilling Opportunities

Holiday & Overtime Pay

Fun Work Environment

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Ability to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices; track payments.
• Gather data on trends and prepare reports.
• Store and organize documents and files.
• Monitor projects and conduct internal communication.
• Coordinate team calendars and schedule meetings.

Skills

Communication skills

Organizational skills

Tech savvy

Time management

Proactive attitude

Adaptability

Education

Bachelor's degree or any certificate course

Tools

MS Office

Google Calendar

Job description

Please whitelist the domains " lever.co " and " hire.lever.co " with your email provider to make sure you get our emails.

Disclaimer : This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to :

1. Create and send statements or invoices, track payments, and record company expenses.

2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).

4. Store and organize documents and files.

5. Data Entry : prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

6. Research products, purchase goods & secure samples.

7. Store, update & collect information for marketing and sales campaigns through a CRM system.

8. Monitor projects, conduct internal communication & organize company data.

9. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

10. Prepare itineraries, book hotels, rental cars, etc.

11. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

13. Synthesize data & other content into cohesive reports and presentation slides.

14. Upload videos, manage negative reviews, and keep the account profile up to date.

15. Ad hoc tasks

Qualifications :

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements :

USB Headset with Noise Cancellation feature

Working Webcam

Computer with at least 1.8 GHz processor and at least 4GB RAM

Main Internet Service Speed : at least 25 Mbps cable connection

Backup Internet Service Speed : at least 10 Mbps

Benefits :

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Schedule : US work hours (20-40 hours per week)

Location : This is a remote job

Salary Package (with HMO) :

Entry Level (1-3 years of experience) : Up to $960

Intermediate Level (3-5 years of experience) : Up to $1,140

Expert Level (5+ years of experience) : Up to $1,330

Please note :

Only qualified candidates will be invited to take the assessment & scheduled for an interview.

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