Executive Assistant (South Africa)

Medium; Gauteng; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic organization is seeking an Executive Assistant to join their remote team. The ideal candidate will have at least 3 years of experience supporting C-level executives and possess excellent communication and organizational skills. Responsibilities include managing schedules, tracking expenses, and preparing reports. This role offers a supportive work environment with opportunities for career growth.

Benefits

Health Insurance (HMO)

Paid Training

Opportunities for Career Growth

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Able to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Monitor projects and organize company data.
• Prepare itineraries, book hotels, and ensure clients are prepared for meetings.

Skills

Excellent communication skills

Organizational skills

Tech savvy

Proactive attitude

Time management skills

Education

Bachelor's degree or certificate course

Tools

MS Office

Google Calendar

CRM systems

Job description

Executive Assistant (Remote)

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer : This is a generic job description for the position stated below.

Actual tasks and tools will be discussed further when you reach the final interview stage.

Please ensure you apply for the right job based on your location and experience.

We prioritize people who can do this successfully!

Wing is on the exciting mission of redefining the future of work for companies worldwide!

We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we're looking for an Executive Assistant to start immediately!

Duties and Responsibilities

Create and send statements or invoices, track payments, and record company expenses.

Gather data on trends, industry best practices, and other publicly available information and prepare reports on findings (e.g., for comparative analysis).

Data Entry

prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

Research products, purchase goods & secure samples.

Store, update & collect information for marketing and sales campaigns through a CRM system.

Monitor projects, conduct internal communication & organize company data.

Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

Prepare itineraries, book hotels, rental cars, etc.

Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

Synthesize data & other content into cohesive reports and presentation slides.

Upload videos, manage negative reviews, and keep the account profile up to date.

Ad hoc tasks.

Qualifications

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).

Bachelor's degree or any certificate course (required).

Excellent phone, email, and instant messaging communication skills.

Excellent English communication skills, both written and verbal (at least B2 level).

Solid organizational & time management skills.

Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.

Experience with word-processing software and spreadsheets (e.g., MS Office).

Knowledge of online calendars and scheduling (e.g., Google Calendar).

Proactive attitude & willingness to be trained.

Able to work on a graveyard shift.

Technical Requirements

USB Headset with Noise Cancellation feature.

Working Webcam.

Computer with at least 1.8 GHz processor and at least 4GB RAM.

Main Internet Service Speed : at least 25 Mbps cable connection.

Backup Internet Service Speed : at least 10 Mbps.

Benefits

Health Insurance (HMO).

Performance Incentives.

Job Security and Stability.

Paid Training.

Inclusive Culture.

Upskilling Opportunities.

% Work-From-Home.

Exceptionally Supportive Team.

Opportunities for Career Growth.

Fun Work Environment.

Holiday & Overtime Pay.

Schedule

US work hours

Location

This is a remote job

Salary Package (with HMO)

Entry Level(1-3 years of experience) : Up to $

Intermediate Level(3-5 years of experience) : Up to $1,

Expert Level(5+ years of experience) : Up to $1,

Please note

Only qualified candidates will be invited to take the assessment & scheduled for an interview.

We have other vacancies that might interest your friends & colleagues.

They can check us out at our Jobs Website.

You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

#J-