Executive Assistant & Property Manager

TMA Proactive Partners; Cape Town; On-site; ZAR 360 000; Full time

Job summary

A premium property management firm in Cape Town seeks an Executive Assistant & Property Manager. The role involves managing property operations, coordinating vendors, providing executive support, and enhancing workflows using technology. The ideal candidate has at least 5 years of relevant experience, strong organisational skills, and the ability to work autonomously. Competitive salary and performance bonus offered, alongside opportunities for professional growth in a dynamic environment.

Benefits

Performance bonus

Exposure to innovative tools and technologies

Opportunity to work with international ventures

Qualifications

• Minimum 5 years’ experience as an Executive Assistant or similar role.
• Experience supporting high-net-worth individuals or C-level executives.
• Calm under pressure and adaptable to changing priorities.

Responsibilities

• Manage daily property operations and improvement projects.
• Coordinate vendors and oversee housekeeping.
• Manage schedules, priorities, deadlines, and follow-ups.
• Act as a point of contact for clients and stakeholders.

Skills

Organisational skills

Communication skills

Prioritisation skills

Proficiency in Microsoft Office

AI and technology utilization

Tools

Project management tools

Job description

Cape Town, South Africa | Posted on 21/01/2026

Recruitment Solutions That Drive Results

At TMA Proactive Partners, we deliver end-to-end recruitment services that help businesses attract, select, and retain top talent from graduate hires to executive leaders.

Our Recruitment Offerings:

• Executive Search & Head-Hunting
• Precision-targeted talent acquisition for hard-to-fill and high-impact roles.
• Graduate & Entry-Level Recruitment
• Connecting emerging talent with future-forward organizations.
• Full-Cycle Recruitment Management
• We manage sourcing, screening, interviewing, and onboarding so you don’t have to.
• Specialized Role Searches
• Sector specific sourcing strategies for niche and technical positions in Data, Fin-tech, Supply chain, Software development, Finance, Education, Engineering, Economic and Management consulting across SA, EU, UK, UAE, India.

We don’t just fill roles, we build teams that scale your business.

Partner with us to recruit smarter, faster, and with purpose.

Job Description

The Founder and Director of a high-end property in Camps Bay is seeking a highly organised, proactive and polished Executive Assistant & Property Manager to support a hybrid portfolio spanning executive assistance, property, household management, personal administration, and project coordination.

This is a dynamic, high-trust role for someone who thrives in fast-paced, agile environments, anticipates needs, builds structure, and ensures seamless execution across multiple priorities. Your responsibilities include but are not limited to the following:

Property & Household Management

• Manage daily property operations, maintenance, and improvement projects.
• Coordinate vendors, compare quotes, schedule work, and ensure quality delivery.
• Oversee housekeeping, household supplies, and preventive maintenance.
• Support décor updates, sourcing and installation of furnishings and accessories.

Executive, Personal & Project Support

• Manage schedules, priorities, deadlines, and follow-ups.
• Translate ideas into actionable plans and ensure projects progress efficiently.
• Maintain a visual task dashboard with weekly executive summaries.
• Handle correspondence, travel planning, expenses, and budgets.
• Manage municipal payments, courier services, shipping, and general errands.

Systems & Process Excellence

• Build and maintain trackers, dashboards, and organisational systems.
• Leverage AI and technology to streamline workflows and recurring tasks.
• Continuously improve processes for efficiency and clarity.

Client, Event & Stakeholder Coordination

• Act as a professional point of contact for clients and stakeholders.
• Coordinate meetings, workshops, and events end-to-end.
• Manage international and domestic travel logistics.

Requirements

• Minimum 5 years’ experience as an Executive Assistant, Operations/Property Manager, or similar senior support role.
• Experience supporting high-net-worth individuals or C-level executives.
• Strong organisational, communication, and prioritisation skills.
• Advanced proficiency in Microsoft Office and project management tools.
• Confident working independently with minimal supervision.
• Discreet, trustworthy, and emotionally intelligent.
• Calm under pressure and adaptable to changing priorities.
• Comfortable using AI and technology to enhance productivity.
• Valid driver’s license and own vehicle (travel included in CTC).
• Based in Cape Town along the Atlantic Seaboard.
• Competitive CTC of R360,000 per annum depending on experience.
• Performance bonus.
• Exposure to international startup and philanthropic ventures.
• Opportunity to work with innovative tools and technologies.
• High-impact, trusted role in a dynamic environment.
• A role where your ideas and initiative truly matter.

This position requires signing a Non-Disclosure Agreement due to the confidential nature of the work.