Executive Assistant (Office based)

Outsourced; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading operations support company in Pretoria is seeking an Executive Assistant – Operations Support. This role requires a proactive individual to manage schedules, coordinate onboarding, handle travel logistics, and support various departments. Candidates should have prior executive assistant experience and strong communication skills. This is a unique opportunity to enter the competitive Mergers & Acquisitions industry with potential for career growth and bonuses based on performance. The role is onsite in Eastwood.

Benefits

Quarterly bonus potential

Performance incentives

Qualifications

• Prior experience in an executive assistant or administrative role.
• Must have UK executive support experience.
• Ability to manage multiple tasks and maintain organization.

Responsibilities

• Provide diary and schedule management for executives.
• Coordinate new hire onboarding and maintain employee documents.
• Make complex travel arrangements including international trips.

Skills

Organizational skills

Communication

Interpersonal skills

Administrative skills

Technical skills

Job description

Job Description

We are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.

For top-performing team members, the rewards can be significant. While bonuses are strictly performance-based, over half of our team members have earned five-figure USD bonuses in the past year. Every team member received performance incentives, proving that strong results do not go unnoticed.

This is a rare opportunity to break into the highly competitive Mergers & Acquisitions industry through an entry-level role that offers international exposure and real career growth. Our team supports clients based in world-leading financial hubs, providing a front-row seat to the dynamic M&A space.

You’ll be working on-site in our Eastwood office, collaborating with a high-performing team and engaging with sophisticated international clients. If you're highly driven, eager to learn, and want to build a long-term career in finance, this is the opportunity you've been looking for.

Responsibilities

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly
• Take minutes during management meetings
• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date
• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required
• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events

Qualifications

• Prior experience in an executive assistant or administrative role.
• Must have UK executive support experience
• Strong administrative and technical skills
• Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
• Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.

Additional Information

• M to F, 3 PM to 12 AM PH Time
• Must be willing to work onsite - Eastwood office
• Quarterly bonus potential based on performance

Note:

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

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