Executive Assistant (Maternity Cover)

Stryker Corporation; Gauteng; Hybrid; ZAR 300 000 - 450 000; Full time

Job summary

A leading medical device company in Johannesburg is seeking an Executive Assistant (Maternity Cover) to support the General Manager. This role involves managing schedules, preparing documents, coordinating communications, and organizing events while maintaining confidentiality. The ideal candidate has a bachelor's degree and strong organizational skills, with proficiency in Microsoft Office Suite. This position offers a hybrid working model.

Qualifications

• Experience as an executive assistant supporting senior executives.
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills.

Responsibilities

• Manage complex calendars, schedule meetings and travel arrangements.
• Capture and process data using word processing and spreadsheets.
• Coordinate internal communication and organize executive events.

Skills

Exceptional organizational and time-management skills

Strong written and verbal communication

Proficiency in Microsoft Office Suite

Ability to multitask and prioritize tasks effectively

Strong problem-solving skills

High level of professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Overview

Executive Assistant (Maternity Cover) – Johannesburg, South Africa – Full time – Hybrid. Reporting to General Manager. The mission is to provide executive assistance to the General Manager.

Key Responsibilities

• Administrative support: manage complex calendars, schedule meetings, appointments, travel arrangements, and provide comprehensive support.
• Prepare and edit documents, letters and reports with high accuracy.
• Capture, file and retrieve corporate records, documents and minutes of South African Leadership Team (SALT) meetings. Knowledge and experience in writing minutes for statutory board meetings required.
• Capture and process data using word processing, spreadsheets and PowerPoint.
• Project management: assist in planning and executing special projects and initiatives; monitor project timelines and deliverables; coordinate with various departments; conduct research; assign work to appropriate staff including SALT.
• Office services: evaluate and assist in developing office policies and procedures; manage vendors and purchase equipment, services and supplies; other duties as assigned.
• Communication: primary point of contact between GM and stakeholders; draft, review and distribute communications; facilitate internal communication; coordinate all SALT team meetings and retreats; support SALT team with communication and culture messages.
• Event coordination: plan and organize executive events, meetings and conferences; oversee travel logistics; manage venue selection, catering and attendee arrangements; provide hospitality; work with event planning team.
• Confidentiality: handle sensitive information with discretion and integrity; comply with company confidentiality policies.
• Office management: oversee day‑to‑day operations of the executive office; anticipate GM needs; manage office supplies, equipment and facilities.

Skills and Competencies

• Exceptional organizational and time‑management skills.
• Strong written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively in a fast‑paced environment.
• Strong problem‑solving skills and ability to anticipate needs.
• High level of professionalism and strong interpersonal skills.

Personal Attributes

• Discreet, trustworthy, with strong integrity.
• Proactive and self‑motivated with a positive attitude.
• Flexible and adaptable to changing priorities and demands.
• Effective communicator, energetic and self‑motivated.

Education and Experience

• Bachelor's degree or similar in Business Administration, Management, or a related field.
• Experience as an executive assistant or in a similar role supporting senior executives.
• Exceptional organizational and time‑management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize tasks effectively in a fast‑paced environment.

Travel percentage: None.