Executive Assistant (Half-Day, On-Site – Newlands, Cape Town)

Pathfinders Consulting Pty Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A respected organization in the environmental sector is seeking an Executive Assistant to provide professional administrative support. This half-day role in Cape Town requires exceptional organisational ability and confidentiality to assist the Strategic Communications team. Candidates should have 5+ years of experience, advanced MS Office skills (especially Excel), and strong communication skills in English. Join a purpose-driven team making a meaningful impact.

Benefits

Half-day work arrangement

Meaningful work environment

Qualifications

• Minimum of 5 years’ administrative experience, including financial administration.
• Ability to multi-task, prioritise, and work independently with minimal supervision.
• Experience in project or customer relationship management will be an advantage.

Responsibilities

• Provide confidential and professional administrative and secretarial support to the Executive Manager and team.
• Coordinate meetings, workshops, and events — managing logistics, invitations, minutes, and catering.
• Handle travel arrangements, including domestic and international bookings.

Skills

Organisational ability

Confidentiality

Interpersonal skills

Planning and coordination

Problem-solving

Communication skills in English

Education

Relevant administrative or business qualification

Tools

MS Office (Excel)

Job description

Job Description

Our client, a highly respected organisation in the environmental and social impact sector, is seeking a dynamic Executive Assistant to provide professional administrative and secretarial support to the Strategic Communications team and its Executive Manager.

This half‑day role is ideal for a proactive, highly organised individual who thrives in a values‑driven environment and enjoys contributing to work that makes a meaningful difference.

The Opportunity

You will be at the heart of the communications function — ensuring the smooth running of meetings, managing diaries, coordinating travel, and supporting events and projects that connect people to purpose. The role demands exceptional organisational ability, confidentiality, and strong interpersonal skills to liaise across teams and with external partners.

Key Responsibilities

• Provide confidential and professional administrative and secretarial support to the Executive Manager and team.
• Coordinate meetings, workshops, and events — managing logistics, invitations, minutes, and catering.
• Handle travel arrangements, including domestic and international bookings, itineraries, and scheduling.
• Assist with financial administration: processing invoices, tracking budgets, and liaising with service providers.
• Support the production and distribution of marketing and branding materials.
• Maintain accurate filing systems, databases, and office records.
• Ensure seamless office coordination, including correspondence, document preparation, and day‑to‑day management.

Requirements

• Minimum of 5 years’ administrative experience, including financial administration.
• Relevant administrative or business qualification.
• Advanced MS Office skills, particularly Excel.
• Strong written and verbal communication skills in English.
• Excellent planning, coordination, and problem‑solving skills.
• Ability to multi‑task, prioritise, and work independently with minimal supervision.
• Experience in project or customer relationship management will be an advantage.
• A positive, professional demeanour with a commitment to values such as integrity, respect, collaboration, and inclusion.

Benefits

• Work Arrangement: Half‑day, on‑site in Newlands, Cape Town

Type: Permanent

If you take pride in providing exceptional support, enjoy keeping operations running smoothly, and want to be part of a purpose‑driven organisation making a real impact — we’d love to hear from you.

Apply now to join a team where dedication, collaboration, and excellence come together to achieve meaningful results.