Executive Assistant_Glenhazel

Pro Tem; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic consulting firm in Johannesburg is seeking a reliable Executive Assistant to support several fast-paced businesses. The role demands excellent communication skills, strong organization, and a proactive attitude in managing both professional and personal tasks. The candidate must be tech-savvy and comfortable working directly with senior executives. Daily office presence is required.

Qualifications

• Ability to engage with investors, advisors, and senior stakeholders.
• Must possess a valid driver’s license and own car.
• Discreet and trustworthy with sensitive business information.

Responsibilities

• Draft and send professional emails to manage communication.
• Schedule meetings and manage calendars effectively.
• Maintain organized files and assist with documentation.
• Handle banking queries and financial administrative tasks.
• Run occasional errands and assist with personal logistics.

Skills

Excellent communication skills

Strong organizational skills

Proactive problem-solving

Tech-savvy

Strong EQ and interpersonal skills

Tools

Gmail

Google Drive

Excel

Zoom

WhatsApp

Job description

ABOUT THE ROLE

My client is looking for a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. You’ll be deeply involved in keeping things running smoothly — from coordinating meetings and chasing up communication to managing admin, banking, errands, and the occasional personal task.

This is a hands-on, in-office role that requires someone practical, proactive, and comfortable juggling a mix of business and personal responsibilities.

KEY RESPONSIBILITIES

Communication & Coordination

• Draft and send professional emails, follow up with clients and contacts, and manage ongoing communication across multiple projects.

Scheduling & Diary Management

• Arrange meetings (including cold and warm outreach), manage calendars, and ensure the founder is always prepared and on time.

Admin & Organisation

• Keep files and tasks in order, track what’s outstanding, and assist with light reporting and documentation.

Banking & Payments

• Assist with payments, document submissions, banking queries, and financial admin.

Personal Support

• Run occasional errands (e.g. shopping, bookings), assist with travel plans, and help manage personal logistics alongside work-related needs.

WHAT YOU’LL NEED

• Excellent communication skills – both written and verbal
• Super organised with strong attention to detail
• Able to take ownership and run with tasks without needing constant direction
• Proactively identifies gaps or bottlenecks and helps solve them
• Comfortable engaging professionally with investors, advisors, and senior stakeholders
• Strong EQ and interpersonal skills
• Tech-savvy – confident using Gmail, Google Drive, Excel, Zoom, WhatsApp
• Bonus: Familiar with or open to using tools for task tracking or workflow management
• A valid driver’s license and your own car
• A willingness to assist with both professional and personal tasks as needed
• Must be based in Johannesburg and willing to work in-office daily
• Discreet and trustworthy with access to sensitive business and personal information

NICE TO HAVE

• Experience supporting a business owner or senior executive
• Basic PowerPoint skills for formatting or assisting with presentations
• Interest in business, entrepreneurship, or operations