Executive Assistant - 15998

Somewhere; Gauteng; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A fast-growing custom apparel company is seeking an Executive Assistant to manage day-to-day administrative operations and support the owner. The role requires strong English communication skills and proficiency in tools like Google Docs. This full-time position is remote with a U.S. Central timezone overlap requirement. Candidates should thrive in a dynamic environment and have at least 2 years of relevant experience.

Qualifications

• 2+ years of experience as an Executive Assistant or in an admin role.
• Exceptional written English skills, including flawless grammar and tone.
• Comfortable adapting to changing priorities in a dynamic environment.

Responsibilities

• Manage inbox and calendar; track tasks and monitor deadlines.
• Act as a communication bridge for the owner.
• Maintain productivity tools and assist with business tasks.

Skills

Experience in fast-paced environments

Proficiency in Google Docs and Sheets

Strong written English skills

Familiarity with Printavo, Inksoft, or CRMs

Job description

Title: Executive Assistant

Location: Remote (Latin America or South Africa preferred)

Hours: Full-Time (U.S. Central overlap required; 8 : 30 AM–5 PM CST, min lunch)

Salary: $1,-$1, / USD month

About Our Client: Our client is a fast‑growing custom apparel, embroidery, and print company experiencing ~25% year‑over‑year growth. After recently unmerging from a partner, the company retained new clients and is now raising order minimums to focus on larger, more manageable accounts.

The owner is deeply involved in daily operations and seeks a reliable, proactive Executive Assistant to free up time for sales and growth initiatives.

About the Role

The Executive Assistant will serve as the right hand to the owner, managing day‑to‑day administrative operations and ensuring seamless order flow through the company's fast‑paced, custom production cycles.

This role requires adaptability, excellent communication, and strong attention to detail, with the ability to handle a dynamic, pivot‑heavy environment.

Key Responsibilities

• Manage daily administrative duties including inbox and calendar management, task tracking, SOP upkeep, and project follow‑up.
• Act as a communication bridge for the owner—draft messages, follow up with clients, and maintain professional tone.
• Support company operations by monitoring workflows, ensuring deadlines are met, and troubleshooting basic issues.
• Implement and maintain productivity tools (e.g., Calendly, Slack); receive training on Printavo, Inksoft, and CRM systems.
• Assist with general business tasks as needed, adapting to changing priorities in a fast‑paced, custom‑production environment.

Qualifications & Experience

• 2+ years of experience as an Executive Assistant, Operations, or Admin in a fast‑paced environment.
• Strong software proficiency (Google Docs, Sheets, Slack); experience with Printavo, Inksoft, or CRMs a plus.
• Exceptional written English skills—flawless grammar, spelling, and tone.
• Reliable, detail‑oriented, adaptable, and able to thrive in a dynamic, pivot‑heavy environment.
• Comfortable working U.S. Central hours; ability to handle rapid changes in priorities without anxiety.

Interview Process

• Internal screening and candidate verification by the team.
• First‑round interview with our client.
• Reference checks (optional background check available at an additional cost).
• Final decision and onboarding.

Additional Notes

• No bookkeeping experience is required for this role.
• Candidate must have strong English communication skills and the ability to work across Latin America or South Africa time zones.
• Personality is key: positive, smart, adaptable, and attentive to details in a high‑paced, custom business environment.