Executive Assistant

Talent Shore; Wes-Kaap; Remote; ZAR 300 000 - 450 000; Full time

Job summary

A leading UK-based provider is looking for an Executive Assistant to provide full administrative support to their senior leadership team. This fully remote role requires strong organisational skills and the ability to manage several work streams effectively. Candidates should have experience in HR administration and be proficient with Microsoft Office and SharePoint. The position offers the opportunity for growth in a supportive environment.

Benefits

Fully remote role

Stable working environment

Opportunity for long-term growth

Qualifications

• Proven experience as an Executive Assistant supporting multiple stakeholders.
• Experience with HR administration and maintaining documentation.
• Ability to prepare high-quality reports and presentations.

Responsibilities

• Provide full administrative support to senior leaders.
• Manage calendars and prepare meeting materials.
• Assist with ISO compliance documentation and HR administration.

Skills

Organisational skills

Communication skills

Time-management

Proactive problem-solving

Tools

Microsoft Office

SharePoint

Team collaboration tools

Job description

Job Title

Executive Assistant

Location

Remote (South Africa)

Working Hours

9:00–17:00 UK Time

About Our Client

Our client is a leading UK-based provider of innovative packaging solutions, supplying high-quality products to a wide range of industries. They pride themselves on exceptional customer service, operational excellence, and continuous improvement. With a strong focus on sustainability, efficiency, and modern systems, they continue to grow and evolve while maintaining a supportive, people-centred culture.

Job Description

Our client is looking for an Executive Assistant to join their growing team. This role requires an expert in high-level administrative support, cross-department coordination, and proactive organisational management. The ideal candidate will support four senior leaders while ensuring that processes, reporting, and communications run smoothly across the business.

Key Responsibilities

• Provide full administrative support to members of the senior leadership team, including diary management, preparing meeting materials, and handling communications.
• Support Sales and Marketing by maintaining calendars, updating reports and metrics, preparing slides, and ensuring team readiness for weekly and monthly meetings.
• Assist Commercial and Operations with inbox management, ISO compliance documentation, EPR data collection and reporting, HR administration, and leadership meeting action tracking.
• Manage company-wide organisation including SharePoint/Teams folder structuring, maintaining SOPs, employee engagement survey setup, and supporting the employee lifecycle.
• Deliver Finance and IT support including NAV system housekeeping, procurement of equipment, laptop setup, and petty cash oversight.
• Ensure Quality, Environmental, Health & Safety (QEHS) standards are followed, reporting any issues and maintaining compliance.

Requirements

• Proven experience as an Executive Assistant supporting multiple stakeholders in a larger business environment.
• Strong organisational and time-management skills with the ability to prioritise and manage several streams of work.
• Experience with HR administration, reporting, and maintaining accurate documentation.
• Proficiency with Microsoft Office, SharePoint/Teams, and general IT administration.
• Ability to prepare reports, presentations, and meeting documentation to a high standard.
• Excellent communication skills and the ability to handle confidential information discreetly.
• Strong initiative, attention to detail, and a proactive approach to problem-solving.

Benefits

• Fully remote role (South Africa-based, UK working hours).
• Opportunity to work closely with a senior leadership team and gain cross-department exposure.
• Stable, supportive working environment with room for long-term growth.
• NB: Due to the high volume of applications, if you have not received a response from the Talent Acquisition team within 4 weeks, please consider your application unsuccessful.