Executive Assistant

Ingerop South Africa; Sandton; On-site; ZAR 500 000 - 750 000; Full time

Job summary

A consulting engineering firm in Sandton is seeking an experienced Executive Assistant / Human Resources Manager. This role entails supporting executive leadership and managing HR initiatives, requiring proficiency in Microsoft Office and fluency in French. Ideal candidates should have over 10 years of experience in senior roles, strong organizational and communication skills, and an excellent understanding of South African labour law.

Qualifications

• Minimum 10 years’ experience in a senior PA or HR role supporting executives.
• Proven experience in full-cycle recruitment and HR administration.
• Excellent understanding of South African labour legislation.

Responsibilities

• Manage complex travel arrangements for executives.
• Oversee the full recruitment cycle from job posting to onboarding.
• Provide confidential administrative support including drafting correspondence.

Skills

Organizational skills

Communication skills

Discretion

Proficiency in Microsoft Office Suite

Fluency in French

Education

Degree or Diploma in Human Resources Management

Tools

HR information systems

LinkedIn Recruiter

Job description

About Ingerop South Africa

Ingerop South Africa is a proud member of the Ingerop Group of Companies, a long-established, privately owned French consulting engineering firm. Guided by technical excellence, innovation, and integrity, we deliver sustainable engineering and project-management solutions across Southern Africa.

At Ingerop, our people are our strength. We foster a culture built on trust, professionalism, and respect — empowering our teams to deliver world-class results.

The Opportunity

We are seeking an experienced and highly organised Executive Assistant / Human Resources Manager to support our executive leadership team and drive key HR initiatives.

This dual-function role requires a polished professional who can confidently manage executive administration while leading the human capital lifecycle, from recruitment and onboarding to employee relations and compliance.

You will thrive here if you are proactive, detail-driven, and committed to excellence — with a genuine passion for people and precision.

Key Responsibilities

Executive Support

• Manage complex travel arrangements, including visas, flights, accommodation, car hire, and itineraries.
• Coordinate and oversee meetings, events, and conferences, handling logistics, invitations, and resources.
• Handle high-pressure situations and urgent requests with professionalism and composure.
• Provide confidential administrative support, including drafting correspondence, transcribing minutes, and managing sensitive documents.
• Anticipate executive needs, solve problems proactively, and ensure seamless day-to-day operations.
• Manage select personal and corporate tasks for the executive with discretion and integrity.

Human Resources Management

• Maintain and update employee records across HR systems and databases.
• Oversee the full recruitment cycle, from job posting and screening to employment offers and onboarding.
• Facilitate induction programmes and employee engagement initiatives.
• Ensure compliance with South African labour legislation and company HR policies.
• Support the implementation and communication of HR initiatives, policies, and procedures.
• Provide guidance on disciplinary processes, performance management, and grievance handling.
• Contribute to a positive, compliant, and professional work environment.

Key Requirements

• Degree or Diploma in Human Resources Management (or related field).
• Minimum 10 years’ experience in a senior PA or HR role supporting executives.
• Proven experience in full-cycle recruitment and HR administration.
• Excellent understanding of South African labour legislation.
• Proficiency in Microsoft Office Suite and HR information systems.
• Outstanding organisational, multitasking, and communication skills.
• Demonstrated tenacity and follow-through — you see things to completion under pressure.
• Discretion and professionalism in handling confidential information.
• Willingness to travel locally and occasionally work outside standard hours.
• Fluency in French (spoken and written) is essential.
• Knowledge of LinkedIn Recruiter will be advantageous.

The Ideal Candidate

You are proactive, dependable, and unflappable in high-pressure situations. You possess a strong sense of duty, consistently go the extra mile, and bring both strategic insight and hands-on capability to every task. Your meticulous attention to detail and calm professionalism set you apart, and your warmth and empathy make you a trusted member of the team.