Executive Assistant

attooh!; Paarl; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading firm in insurance and property investment is seeking a detail-driven Personal Assistant to support a busy executive. The role involves high-level administrative tasks, coordination of client communications, and assistance with insurance and property portfolio management. The ideal candidate is organized, proactive, and has a strong understanding of business processes. Join this diverse and rewarding role that offers real career growth into a Practice Manager position.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or Office Manager.
• Strong understanding of business processes; insurance or real estate knowledge advantageous.
• Highly organized, discreet; ability to multi-task with great follow-up skills.

Responsibilities

• Provide high-level administrative and operational support.
• Coordinate scheduling, meetings, and client communications.
• Assist with insurance documentation, renewals, and reporting.

Skills

Organizational skills

Communication skills

Detail-oriented

Proactive approach

Multi-tasking

Tools

Microsoft Office

Google Workspace

AI tools

CRM systems

Job description

An excellent opportunity has opened for a professional, detail-driven Personal Assistant to support a busy executive in the insurance and property investment industry.

You’ll play a key role in managing daily operations, coordinating clients and projects, and assisting with both the financial advisory and property portfolio sides of the business. This position offers real career growth into a Practice Manager role for the right person.

Key Responsibilities

• Provide high-level administrative and operational support.
• Coordinate scheduling, meetings, and client communications.
• Assist with insurance documentation, renewals, and reporting.
• Oversee property-related activities (maintenance, tenants, expenses).
• Prepare summaries and maintain accurate financial records.

Ideal Candidate

• Previous experience as a Personal Assistant, Executive Assistant, or Office Manager.
• Strong understanding of business processes; insurance or real estate knowledge advantageous.
• Highly organized, discreet; ability to multi-task with great follow-up skills and proactive with excellent communication skills.
• Confident using Microsoft Office, Google Workspace, AI tools or CRM systems.
• Strong personality, people-focused, detail-oriented, and wellness-minded (non-smoker).

This is a diverse and rewarding role for someone who enjoys variety, thrives in a professional environment, and takes pride in excellence.

Interested candidates can apply with their CV and short motivation to [e-mail]