Executive Assistant

Rand Refinery; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading precious metals refining company in Johannesburg seeks an experienced Executive Assistant. The role involves supporting the Chief Executive and Chief Financial Officer with administrative tasks, diary management, and travel arrangements. Ideal candidates have 5-8 years of experience in a similar role and excellent proficiency in Microsoft Office. This position offers the opportunity to work closely with C-suite executives in a dynamic environment.

Qualifications

• Completed Matric qualification required.
• 5 - 8 years proven experience supporting C-suite executives.

Responsibilities

• Provide professional and confidential administrative & secretarial services.
• Manage diary, prepare meetings, and administer travel.
• Handle incoming calls and manage emails.
• Process payment requests and manage company credit card.
• Organize internal and external meetings.

Skills

Microsoft Office

Excellent communication skills

Report writing skills

Highly organized

Ability to handle sensitive information

Education

Bachelor's degree or National diploma in relevant field

Tools

SharePoint

SAP

Job description

Overview

Job title: Executive Assistant

Job Location: Gauteng, Johannesburg

Deadline: November 22, 2025

Purpose of the Position

The Executive Assistant ensures that the Chief Executive (CE) and Chief Financial Officer’s (CFO) day-to-day operations run smoothly and effectively. The incumbent will be responsible for diary management, meeting preparation, travel administration (International and local). The incumbent must demonstrate excellent communication skills, attention to detail, organisational skills, discretion, and the ability to manage multiple tasks efficiently.

Responsibilities

• Support the CE and CFO by providing professional and confidential administrative & secretarial services.
• Attending to diary management, meeting preparation, event attendance, travel administration and ad-hoc projects as required.
• Manage incoming calls, screen and manage all emails and messages. Establish and maintain accurate databases, distribution and contact lists.
• Process and prepare all payment requests, administer company credit card, expense claims and other payments.
• Manage all travel, flights, accommodation, venue and transport arrangements and compile detailed itinerary for CE and CFO.
• Ensure appropriate electronic storage of compliance reports / files according to defined standards.
• Run errands and complete tasks as requested including personal matters e.g. medical aid claims and queries, subscriptions etc.
• Organise internal and external meetings - arrange venues, catering etc.

Minimum Requirements

• A completed Matric qualification.
• Bachelor\'s degree / National diploma in a relevant field, such as Business Administration / Business Science / Public Administration.
• 5 - 8 years proven experience preferably supporting C-suite executives.

Skills / Competencies

• Proficient in Microsoft Office - Word, Excel, PowerPoint, SharePoint, SAP.
• Excellent communication skills (written and oral) - Adept at clear, professional communication.
• Report writing skills.
• Highly Organized & Detail-Orientated: Managing multiple tasks, keeping meticulous records, and maintaining organised systems.
• Ability to handle sensitive information with confidentiality and discretion.
• Administrative / Management jobs