Executive Assistant

Recruitment Matters Africa Pvt Ltd; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment firm in Johannesburg seeks an Executive Assistant to the CEO. This role involves managing the CEO's calendar, coordinating meetings, and overseeing travel logistics. The ideal candidate should have a Bachelor's degree in Business Administration or related field and at least 3 years of executive support experience. Strong organizational skills and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience in executive support or administrative roles.

Responsibilities

• Manage the CEO's calendar and coordinate meetings efficiently.
• Arrange travel plans and oversee logistics for the CEO.
• Draft and manage correspondence on behalf of the CEO.
• Maintain confidential files and records for the CEO's office.
• Organize executive-level meetings and prepare necessary materials.

Skills

Organizational skills

Time Management

Microsoft Office

Communication skills

Calendar Management

Discretion

Proactivity

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Suite

Calendar management tools

Job description

Overview

We are hiring an Executive Assistant to the CEO to provide high-level administrative support, manage communications, and ensure the smooth operation of the CEO's office.

Responsibilities

• Manage the CEO's calendar schedule appointments and coordinate meetings efficiently.
• Arrange and oversee travel plans, itineraries, and logistics for the CEO.
• Serve as a primary point of contact between the CEO and internal / external stakeholders.
• Draft, edit, and manage correspondence, emails, and communications on behalf of the CEO.
• Maintain confidential files, records, and important documents for the CEO's office.
• Assist with special projects and initiatives as directed by the CEO.
• Organize and coordinate executive-level meetings including preparing agendas and necessary materials.
• Support the monitoring of budgets allocated for the CEO's office.

Qualifications

• Bachelors degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience in executive support or administrative roles.

Skills

• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software and calendar management tools.
• Professional demeanor with strong interpersonal skills.
• High level of discretion and ability to handle confidential information.
• Proactive approach with the ability to anticipate the CEO's needs.
• Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Details

• Employment Type: Full-time
• Experience: years
• Vacancy: 1