Executive Assistant

Talentfuse; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading fintech organization in Gauteng seeks a proactive Executive Assistant to support the executive team. This role involves managing travel arrangements, scheduling meetings, and ensuring smooth communication across departments. Candidates should possess strong time management skills and proficiency in Microsoft Office. Prior experience in a tech-driven environment is preferable. This position offers a dynamic work environment with opportunities to enhance your skills.

Qualifications

• Excellent time management, planning, and multitasking skills.
• Strong proficiency in Microsoft Office, Teams, and related business tools.
• Tech-savvy with the ability to coordinate IT-related support.

Responsibilities

• Coordinate and manage complex travel arrangements.
• Prepare detailed itineraries and logistics plans for business travel.
• Schedule and manage meetings and appointments.
• Occasionally take accurate minutes of meetings.
• Support with IT and technical requirements.
• Liaise with the Procurement Manager regarding office resources.
• Arrange lunch for the CEO when required.
• Maintain strict confidentiality and professionalism.

Skills

Excellent time management

Planning skills

Multitasking skills

Proficiency in Microsoft Office

Written communication skills

Verbal communication skills

Tech-savvy

Education

Driver's licence + own vehicle

Experience in fintech environment

Tools

Microsoft Office

Microsoft Teams

Job description

Introduction

Our client, a fast-paced and innovative organisation within the Fintech sector, is seeking a highly organised, proactive Executive Assistant to provide top-level support to the executive team.

This role requires exceptional coordination, attention to detail, and the ability to anticipate needs in a dynamic, tech‑driven environment.

Key Responsibilities

• Coordinate and manage complex travel arrangements, including international and local flights, accommodation, visas, and ground transport.
• Prepare detailed itineraries and logistics plans for business travel and off‑site events.
• Schedule and manage meetings, coordination of diaries, and appointments.
• Occasionally take accurate minutes of meetings, track action items, and follow up on deliverables.
• Support with IT and technical requirements (e.g., device setups, connectivity needs for travel or meetings).
• Liaise with the Procurement Manager to ensure that office resources and equipment are available and well maintained.
• Arrange lunch for the CEO when required.
• Prepare and format presentations, correspondence, and reports for senior management.
• Maintain strict confidentiality and professionalism in handling sensitive business information.
• Liaise across departments and external stakeholders to ensure seamless communication and execution of priorities.

Desired Experience & Qualification

• Driver's licence + own vehicle.
• Prior experience in a fast‑paced, tech or fintech environment will be advantageous.
• Excellent time management, planning, and multitasking skills.
• Strong proficiency in Microsoft Office, Teams, and related business tools.
• Tech‑savvy with the ability to coordinate IT‑related support or troubleshooting.
• Excellent written and verbal communication skills.
• Proven ability to maintain composure, discretion, and efficiency under pressure.