Executive Assistant

Mayfly Agri Ltd; Gauteng; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A well-established telecommunications services provider in Gauteng is looking for an experienced Executive Assistant to support the CEO in scheduling, communication, and daily operations. This varied role includes managing professional and personal agendas, performing administrative tasks, and leading strategic initiatives. The ideal candidate will have a minimum of 5 years' experience directly supporting a C-Suite Executive, strong organizational and interpersonal skills, and advanced proficiency in Microsoft Office tools. The position provides an opportunity to significantly impact the efficiency and effectiveness of company operations.

Qualifications

• Minimum 5 years' experience in a similar role reporting directly to a C-Suite Executive.
• Experience in administration of operational back-office processes for a small to medium enterprise.
• Proven ability to produce insightful reports and lead strategic initiatives.

Responsibilities

• Manage professional and personal scheduling for the CEO including agendas, travel arrangements, and other company logistics.
• Perform administrative tasks such as managing diaries, creating spreadsheets, and preparing presentations.
• Act as the point of contact for the CEO's direct reports and manage requests.

Skills

Organizational skills

Interpersonal skills

Time management

Communication skills

Proficiency in Microsoft Office

Education

Relevant Diploma

Bachelor's degree (advantage)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Job title: Executive Assistant

Job Location: Gauteng, Centurion

Deadline: December 01

A well-established telecommunications services provider is seeking an experienced Executive Assistant to be responsible for supporting the CEO with scheduling, communication, and daily operations while coordinating strategic initiatives and providing administrative support.

Minimum Requirements

• Must have a relevant Diploma; a Bachelor's degree will be an advantage
• Minimum 5 years' experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

The Successful Candidate Will Be Responsible For

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEO's office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEO's direct reports and triaging all incoming requests for the executive's time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEO's team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.