Executive Assistant

Revivr; Cape Town; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A virtual assistance firm is seeking a proactive assistant with at least 2 years of experience to handle both personal and business tasks. Responsibilities include managing a calendar, booking travel, and handling various communications. The role requires strong organization skills and excellent written communication. Candidates must be self-motivated and able to work independently with minimal oversight, adhering to UK hours.

Responsibilities

• Maintain daily calendar, arrange calls, meetings, and conferences.
• Book all travel arrangements, including lodging and transportation.
• Assist with monitoring of inbox and emails.
• Research and interface with service providers for projects.
• Handle personal details like shopping and scheduling appointments.

Skills

Organised

Detail-oriented

Excellent written communication skills

Ability to manage multiple requests

Computer literate

Knowledge of Slack and Asana

Education

At least 2 years experience as a virtual assistant

1 year working in a marketing agency

Job description

Job Summary

I'm looking for someone who is smart, organised, proactive and detail-oriented with excellent written communication skills to be my assistant. Summary: This is not an entry‑level assistant position.

Role Details

You MUST have at least 2 years of experience working remotely as a Personal / Executive Assistant for a business owner. Expect to get several requests/day from me, many of which include tasks that must be done that day. You'll handle my business and personal details, including scheduling, customer service requests, making spreadsheets, ordering groceries, and making personal appointments. This is a part‑time role, starting between

• hours per week.

Depending on how we work together, this could increase to more hours per month.

Responsibilities

• Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organised manner
• Book all travel arrangements, including lodging, transportation, and activities, both within the UK and internationally
• Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
• Research and be the point person for service providers for projects such as web design
• Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items

Knowledge and Skills

• Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
• Knowledge of Slack, Asana and preferably High Level (Preferred but not essential)
• Extremely Computer Literate
• Ability to quickly learn new software applications
• Capability to set up new systems and processes in order to streamline business and personal functions

Education and Experience

• At least 2+ years experience as a virtual assistant for a business owner + 1 year working in a marketing agency
• Ability to handle several emails and requests per / day
• Exceptional ability to communicate progress on multiple projects
• Highly organised and efficient
• Trustworthy with strong personal integrity
• Forward‑think who can proactively handle circumstances and situations to head off any crisis situations
• Experience managing calendars
• Must be reachable during the hours of 9AM - 6PM UK time and respond to messages within 2 hours
• Top‑notch communication via email and phone, internally and with customers
• Proven ability to prioritise tasks
• Perfectionist, super attention to detail
• Since this is partly a virtual position, must be a self‑starter, self‑motivated, and able to work independently with minimal oversight
• Must be comfortable developing and working in a virtual relationship, and having limited amount of face‑time