Executive Assistant

Talent Shore; Cape Town; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A global consulting firm is seeking a proactive Executive Assistant to support senior leaders. This fully remote part-time role requires 5+ years experience in a corporate environment. Key responsibilities include managing calendars, overseeing communication, and preparing reports. Ideal for candidates based in South Africa with strong organisational skills and proficiency in Microsoft Office Suite and Canva.

Benefits

Fully remote role

Opportunity to work with senior executives

Flexible working hours

Qualifications

• Minimum of 5 years' experience as an Executive Assistant.
• Ability to work independently and take initiative.
• High level of discretion when dealing with confidential information.

Responsibilities

• Coordinate and manage complex executive calendars.
• Monitor emails and prioritise correspondence.
• Prepare monthly reports and presentation materials.

Skills

Organisational skills

Attention to detail

Discretion

Communication skills

Initiative

Tools

Microsoft Office Suite

Canva

Job description

Job Title

Executive Assistant (Part-Time, Remote)

Location

Remote (South Africa-based)

Working Hours

20 hours per week (4 hours per day, Monday to Friday)

About Our Client

Our client is a leading UK-based organisation with a global footprint and a reputation for excellence and innovation. With a fast-paced, results-driven culture, they support high-level strategic initiatives across multiple sectors.

Job Description

Our client is seeking a highly organised, confident, and proactive Executive Assistant to support senior leaders operating at the highest levels of the organisation. The successful candidate will play a crucial role in managing day-to-day operations, streamlining communication, and ensuring the executives' schedules and responsibilities are handled with precision and professionalism. This is a fully remote, part-time position ideal for someone based in South Africa with experience supporting executive-level stakeholders in a global business environment.

Key Responsibilities

• Calendar and Diary Management: Coordinate and manage complex executive calendars, schedule meetings across time zones, and resolve conflicts proactively.
• Inbox and Communication Oversight: Monitor emails, prioritise correspondence, and respond or escalate as appropriate on behalf of senior executives.
• Reporting and Documentation: Prepare monthly reports, briefing documents, and presentation materials using Excel, PowerPoint, and Canva.
• Meeting Support: Schedule, prepare agendas, take minutes, and follow up on action items for executive meetings.
• Project Coordination: Oversee ad-hoc projects, liaise with internal teams, and manage deadlines on behalf of the executive team.
• Travel and Expenses: Coordinate travel logistics (where required) and prepare detailed expense reports for reimbursement.

Requirements

• Minimum of 5 years' experience as an Executive Assistant, supporting senior leadership in a fast-paced, corporate or international environment.
• Excellent organisational skills and attention to detail with the ability to manage multiple priorities efficiently.
• High level of discretion and professionalism when dealing with confidential information.
• Ability to work independently, take initiative, and remain adaptable in a dynamic work environment.
• Strong written and verbal communication skills with a professional demeanour.
• Proficiency in Microsoft Office Suite (especially Excel, Outlook, and PowerPoint) and experience with Canva or similar design tools.

Benefits

• Fully remote role, open to candidates based in South Africa.
• 20 hours per week (Monday to Friday – 4 hours per day).
• Opportunity to work with senior executives at a strategic level in a high-impact position.

NB : Due to the high volume of applications, if you have not received a response from the Talent Acquisition team within 4 weeks, please consider your application unsuccessful.