Executive Assistant

Jobrack; Cape Town; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A remote staffing solution provider is seeking an Executive Assistant (Sales Focus) to manage sales-related operations and maintain the CRM. The ideal candidate should have over 3 years of experience as an executive assistant or sales administrator, proficient in HubSpot, and comfortable in B2B SaaS environments. This role offers flexible working hours and several paid time off benefits.

Benefits

20 days paid PTO annually

5 days paid sick leave

Professional development courses

Tenure-based perks including a birthday day off

Qualifications

• 3+ years as an executive assistant, sales administrator, or similar.
• Prior experience in B2B SaaS or tech-focused sales environments.
• Ability to suggest process improvements and better workflows.

Responsibilities

• Maintain and manage the deal pipeline in HubSpot.
• Research and gather company information for prospecting.
• Assist with initial responses to outbound email campaigns.

Skills

Executive support expertise

HubSpot CRM proficiency

Effective written communication

Proactive task management

Technical savvy

Strong organizational skills

Experience in B2B SaaS sales

Familiarity with outbound email automation

Tools

HubSpot

PandaDoc

Email platforms

Job description

Executive Assistant (Sales Focus)

We're looking for an Executive Assistant (Sales Focus) who's proactive, organized, and ready to take ownership of sales-related operations.

You’ll be the person who keeps our deals moving, ensures our CRM runs smoothly, and gives leadership the time and space to focus on strategy.

Responsibilities

• Maintain and manage the deal pipeline in HubSpot
• Research and gather company information for prospecting
• Assist with initial responses to outbound email campaigns
• Help organize, maintain, and optimize HubSpot CRM
• Review and organize the CEO's emails and draft responses when appropriate
• Add custom information to client proposals in PandaDoc
• Full‑time role, with working hours between 6 am and 2 pm EST

About You

• 3+ years as an executive assistant, sales administrator, or similar
• Strong knowledge of HubSpot CRM, including pipeline management and optimization
• Excellent written communication skills, especially persuading sales writing
• Proactive, self‑directed, and able to move tasks forward independently
• Tech‑savvy and comfortable with HubSpot, PandaDoc, and email platforms
• Highly organized with strong attention to detail
• Prior experience in B2B SaaS or tech‑focused sales environments
• Familiarity with outbound email automation tools
• Experience supporting executives in a fast‑growing company
• Ability to identify process improvements and suggest better workflows

What's in it for you?

• 20 days paid PTO per year (up to 10 consecutive days off)
• 5 days paid sick leave per year
• Observance of U.S. holidays
• Professional development and training courses
• Tenure‑based perks, including a birthday day off, a learning stipend after 1 year, and fully paid parental leave after 2 years
• Gross salary (you are responsible for any tax‑related procedures in your country of residence)

We kindly ask you to apply only if you are happy to work remotely as an independent contractor.