Executive Assistant

The Employment Channel; Cape Town; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A recruitment agency is seeking an Executive Assistant in Cape Town. The ideal candidate will have over 6 years of experience in administrative support, excellent verbal and written communication skills, and proficiency in MS Office Suite. Responsibilities include managing the Country Manager's schedule, coordinating logistics for meetings, and assisting with travel arrangements. Strong organizational skills and attention to detail are essential. This role offers the opportunity to work in a dynamic and fast-paced environment.

Qualifications

• At least 6 years of relevant administrative support experience.
• Ability to manage travel schedules and logistics.
• Experience with PowerPoint presentations and report creation.

Responsibilities

• Manage the daily schedule of the Country Manager.
• Plan logistical support for regional meetings.
• Compile Accrual Reports and support budgeting.

Skills

Proficient in MS Office Suite

Excellent verbal and written communication skills

Time management and prioritization

Problem-solving skills

Attention to detail

Education

Executive Assistant / Secretarial qualification

Office Management Diploma

Tools

SAP

Job description

Executive Assistant / Secretarial qualification.

Office Management Diploma will be advantages

At least 6 years of working experience as an executive assistant or other relevant administrative support experience.

Proficient computer skills, including MS Office Suite; scheduling appointments / updating calendar is a must.

Excellent written and verbal communication skills.

Excellent time management and prioritization skills.

Able to concentrate on multiple problems / tasks at once.

Ensure the daily the schedule of the Country Manager is well managed.

To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.

Manage major events with logistical and administrative support.

To follow up on key actions / tasks to ensure timely execution to meet established deadlines.

To assist in completing and / or co-coordinating activities as related to assigned department projects / assignments.

To keep track of timelines for submission or completion of reports.

To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.

To manage all incoming visitors and provide support with the logistical requirements.

To maintain an efficient document-management system and ensure accessibility of information.

To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.

To raise Purchase Orders via SAP system.

Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner

To monitor departmental expenses.

To manage the Vodacom account including maintaining the asset register in this regard

To manage the application of company credit cards

To compile Accrual Reports and provide support on the quarterly forecast budgeting process.

Responsible for general office management Canteen supplies, office maintenance is

Manage Receptionist and Bidvest Cleaner.

Assist with Ad-hoc personal requests from Country Manager

Functional Competencies :

• High attention to detail
• Excellent verbal and written communication skills
• Present good problem-solving skills.
• Manage Processes end to end
• Proactive and able to work independently
• A high degree of flexibility and initiative
• Ability to work in a fast-paced environment
• Exceptional planning and organizational Skills
• Ability to build strong relationships with internal and external stakeholders

Behavioral Competencies

• The incumbent should be punctual at all times
• Deadline driven
• Operate with a high degree of integrity