Executive Assistant

University Of Fort Hare; Cape Town; On-site; ZAR 360 000 - 480 000; Full time

Job summary

A higher education institution in Cape Town is seeking an experienced Executive Assistant to provide comprehensive administrative support to the CEO. The ideal candidate will have at least 5 years of experience, excellent communication skills, and strong problem-solving abilities. This position requires a strong attention to detail and the capacity to manage multiple tasks efficiently.

Qualifications

• Minimum of 5 years experience in an executive support role.
• Ability to act decisively and urgently.
• Suitably developed computer literacy and skills.

Responsibilities

• Provide administrative support to the CEO.
• Manage travel arrangements for the CEO.
• Control filing and access to contracts.

Skills

Good verbal and written communication skills

High level of emotional intelligence

Strong problem-solving skills

Attention to detail

Education

Grade 12

Diploma in Legal Secretarial / Paralegal

Job description

Overview

South Africa – Western Cape, Cape Town – South (Athlone, Ottery, Philippi) R

Annually Cost To Company

Our client is seeking an experienced Executive Assistant who will be reporting to the CEO.

Job Summary

Provide or lead a full range of secretarial / administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements

• Grade 12
• Diploma in Legal Secretarial / Paralegal
• Minimum of 5 years experience.
• Knowledgeable about import processing.

Responsibilities

• Administration Support
  • Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
  • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
  • Arrangement for and management of Forex linked to international travel.
  • Adhoc personal bookings and searches for the CEO.
  • Act as a support / participant in the development and implementation of administrative standards, policies, and practices for the organisation.
• Secretarial Support
  • Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
  • Receive, screen, and direct incoming calls, visitors, mail, and email.Maintain files, records, calendars, and diaries.
  • Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
• Other Special Requirements
  • Decision Making
  • Maintain standards, practices, policies, and procedures as defined.
  • Able to make good business-aligned judgement decisions at an operational level.
• Imports and EForex Management
  • Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex; In conjunction with Finance, determine cashflow for large purchases, obtain authorisation and book FEC in line with forecasted dates; and, Balance transactions with bank statements bi-weekly.
• Manage Insurance
  • Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims; Manage all insurance; and, Arrange for marine / transit cover where necessary.

Qualifications

• Good verbal and written communication skills.
• Ability to act decisively and urgently.
• High level of emotional intelligence and interpersonal skills.
• Ability to establish and develop well-aligned, supportive teams.
• Suitably developed computer literacy and skills.
• Appropriate business acumen and entrepreneurial aptitude.
• Strong problem-solving skills.
• Creativity.
• Exceptionally attention to detail.
• Guarantee email response within 24 hours.
• Provide guidance telephonically to assist the teams when required within reason.
• Good communication with management and subordinates.

How to apply

Click Apply to submit your CV.

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