Executive Administrator & Project Liaison

Bebeeadministrative; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local administrative firm in Cape Town seeks an experienced administrative assistant to support the Sales Director. Responsibilities include liaising with clients and production, managing documentation, and ensuring project timelines are met. The ideal candidate will have 5-10 years of administrative experience, excellent communication skills, and must possess their own vehicle and driver's license. This position offers a dynamic work environment with diverse tasks.

Benefits

Competitive compensation

Dynamic work environment

Opportunity for growth

Qualifications

• 5-10 years in administration and personal assistant roles.
• Must have own vehicle and driver's license.

Responsibilities

• Liaison with Production Manager.
• Professional communication with clients on deadlines.
• Double check orders for accuracy.
• Assist in tracking project timelines.

Skills

Excellent administration and time management skills

Computer literate

Excellent attention to details

Professional communication skills

Job description

Job Description

As a key member of our team, you will be responsible for providing administrative support to the Sales Director.

Required Skills and Qualifications

Experience: 5-10 years in administration, personal assistant and client liaison.

Ability: Be the right hand to the Sales Director.

Skills: Excellent administration and time management skills, computer literate, excellent attention to details with checking of figures, professional and excellent communication skills both written and verbal.

Requirements: Must have own vehicle and driver's license.

Benefits

Right hand assistant with PA duties supporting the Sales Director. Keep the Director updated on progress of all production orders ensuring deadlines are adhered to.

Responsibilities

• Liaison with Production Manager.
• Professional communication with clients on deadlines, delivery etc.
• Use initiative if deadlines are delayed, liaising immediately with management.
• Double check that orders are accurately documented and communicated.
• Data management and checking of price and quantities that they are accurate.
• Ensure all necessary documentation and approvals are completed.
• Working at a fast pace with project coordination.
• Assist in tracking project timelines and milestones with management.
• General administration and any additional ad-hoc requirements required within the company.