Events Department Administrator

Byers Security Solutions; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading security solutions provider is seeking an Events Department Administrator in Cape Town. This full-time role requires strong organizational skills and 2-3 years of experience in an administrative position. Responsibilities include assisting with event logistics, maintaining documentation, and coordinating communication with various departments. A Diploma in Event Management or similar and proficiency in MS Office are advantageous. Join a dynamic team and enjoy opportunities for training and growth.

Benefits

Opportunities for growth and training

Competitive remuneration based on experience

Qualifications

• 2-3 years' experience in an administrative role, preferably in Events or Hospitality.
• Able to work flexible hours, including weekends.
• Valid driver's license is advantageous.

Responsibilities

• Provide administrative support to the Events Department.
• Assist with event logistics and coordination.
• Maintain and update project documentation.

Skills

Organizational skills

Multitasking

Time management

Written communication

Verbal communication

Attention to detail

Problem-solving

Education

Grade 12 (Matric)

Diploma or Certificate in Event Management

Tools

MS Office (Excel, Word, Outlook, PowerPoint)

Job description

Position Available: Events Department Administrator

Location: Cape Town – Goodwood – Byers Events HQ

Employment Type: Full-time

Start Date: Monday 05 January

About the Role

We are seeking a highly organized and proactive Events Department Administrator to join our dynamic team.

Key Responsibilities

• Provide administrative and operational support to the Events Department.
• Assist with event logistics, schedules, and coordination.
• Maintain and update project and event documentation (including budgets, staff rosters, and reports).
• Process event applications, permits, and compliance documentation.
• Manage and track department communication, correspondence, and filing systems.
• Coordinate with the HR and Finance departments for event staffing and payments.
• Support management with minute-taking, task follow-up, and deadline tracking.
• Prepare and distribute event-related communication, reports, and briefing packs.
• Assist with procurement of event-related materials and supplier management.

Minimum Requirements

• Grade 12 (Matric) or equivalent qualification.
• Relevant Diploma or Certificate in Event Management, Office Administration, or Project Coordination (advantageous).
• 2–3 years' experience in an administrative role (preferably within an Events, Hospitality, or Security environment).
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
• Able to work flexible hours, including weekends and event days.
• Valid driver's license (advantageous).

Key Competencies

• Attention to detail and accuracy.
• Strong problem-solving ability and initiative.
• Professional interpersonal and communication skills.
• Ability to work under pressure in a fast-paced environment.
• Integrity, confidentiality, and accountability in all tasks.

What We Offer

• A dynamic, professional working environment.
• Opportunities for growth and training within the Events and Security Management sectors.
• Competitive remuneration based on experience.

How to Apply

Application Deadline: Monday 01 December

Only shortlisted candidates will be contacted.

Job Type: Full-time

Education: High School (matric) (Required)

License / Certification: Drivers (Required)

Work Location: In person