Events Coordinator

Optimized People; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading event management firm in Cape Town is seeking an experienced event coordinator. This role involves organizing a variety of events, managing logistics, and coordinating with vendors. Candidates must have relevant qualifications, a driver's license, and a proven track record in corporate event management. Strong attention to detail and excellent communication skills are essential. The position may require working after hours and on weekends. Join a dynamic team that thrives on creating memorable events.

Qualifications

• Relevant qualification and proven experience are essential.
• Driver's licence and own transport essential.
• Experience of event management in a corporate environment.

Responsibilities

• Co-ordinate various event logistics and administrative duties.
• Liaise with vendors and stakeholders during planning.
• Assist with creative decisions regarding event concepts.

Skills

Event coordination

Strong attention to detail

Project management

Good communication

Multi-tasking

Creativity

Education

Relevant qualification in event management

Tools

Microsoft Office

Job description

Responsibilities

• Co-ordinating a high number of in-person events, ranging from small meetings, seminars, conferences, golf days, cocktail functions, and internal functions.
• Working knowledge of webinars and the associated technology.
• Co-ordinate all logistical requirements and administrative duties, e.g. name badge printing, packs, registration, catering requirements, parking, branding etc.
• Maintaining records of all bookings, e.g. venue and catering and processing payments where necessary.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Assisting with creative decisions like event concepts.
• Co-ordinating all event-related meetings.
• Researching vendors, venues, and negotiating costs.
• Helping set up and dismantle events efficiently through to completion.
• Using event technology systems to set-up event registration workflows.
• Assist the Marketing team with distribution of collateral, submit photos for social media and arrange internal photoshoots.

Education and experience

• Relevant qualification and proven experience are essential.
• Driver's licence and own transport essential.
• Experience of event management in a corporate environment.
• Client focused.
• Strong attention to detail.
• Project management/organisational skills.
• Confident with all Microsoft Office packages.
• Good written and verbal communication skills.
• Multi-tasking abilities are essential.
• Willing to work after hours and on weekends.

Knowledge, skills, and abilities

• Creative and used to thinking outside the box.
• Passion for events.
• Able to work independently as well as part of a team.