Events and Logistics Specialist

GIZ.; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global development organization is seeking an Events and Logistics Specialist to manage travel and logistics for their Pretoria office. This role involves extensive events management, procurement support, and ensuring compliance with GIZ protocols. Candidates must have extensive experience in procurement and logistics, excellent communication skills, and a Bachelor's degree. The position is based in Pretoria on a fixed-term contract for 24 months.

Qualifications

• 5 to 8 years experience in a comparable position.
• Solid understanding of Procurement principles.
• Experience with an international donor agency.

Responsibilities

• Organise all elements of events including procurement support.
• Procure outbound flights and advise on safe travel.
• Manage transfers and transhipments with financial flows.
• Manage tender processes aligned with GIZ rules.

Skills

ICT proficiency

Negotiation skills

Communication skills

Customer service orientation

Organizational skills

Education

Bachelor of Commerce in a relevant field

Honours or Master of Business Administration

CIPS Accreditation

Tools

SAP Concur

Job description

Shape the delivery of high quality events travel and logistics as the Events and Logistics Specialist reporting to the Head of Unit Procurement and Contracting based at the Country Office in Hatfield Pretoria with the role secured on a fixed term contract for 24 months.

About GIZ

GIZ works globally to support sustainable development, economic growth and good governance across partner countries. The South Africa Lesotho eSwatini Country Office provides operational procurement, logistical event and travel support to all clusters and projects ensuring compliance, service excellence and efficient delivery.

Requirements and Qualifications

Qualifications

• Bachelor of Commerce in Purchasing, Supply, Logistics, Supply Chain Management or Business Administration
• Honours or Master of Business Administration
• MCIPS or CIPS Accreditation

Professional Experience:

• Minimum of 5 to 8 years experience in a comparable position
• Solid understanding of Procurement principles and fundamentals
• Experience with an international donor agency

Skills and Competencies

• Intermediate to advanced ICT and ERP proficiency
• Knowledge of National or EU Procurement laws
• Excellent written and verbal communication skills
• Strong command of English; knowledge of German is an advantage
• Customer service and solution orientation
• Excellent interpersonal and collaborative ability
• Strong negotiation and conflict management skills
• High level of organisation, self‑management and prioritisation
• Ability to work under pressure and meet tight deadlines
• Willingness to learn and expand skills

Why This Role Matters

This role anchors all events, travel, logistics and procurement support for the Country Office. You will ensure compliance, accuracy and operational excellence across diverse stakeholders while driving continuous improvement and digital transformation within the Unit.

Key Responsibilities:

Events Management

• Organising all elements of events as defined by GIZ including procurement and contracting support
• Developing multi‑year Framework Agreements where relevant
• Designing, communicating and maintaining Standard Operating Procedures
• Ensuring audit‑proof use of systems, records and functional mailboxes
• Upholding value for money through market, cost reviews and strong negotiation
• Submitting documentation for accurate financial processing
• Clearing receivables timeously
• Coordinating delivery and return of workshop materials
• Collecting, analysing and implementing service feedback

Travel Management

• Procuring outbound flights for staff, partners and visitors
• Advising and booking safe travel in line with GIZ Security protocols
• Managing end‑to‑end business travel visas
• Advising teams across the Country Office and Clusters on travel regulations
• Updating the Travel Policy for South Africa, Lesotho and eSwatini
• Ensuring competitive pricing aligned with PuR
• Maintaining accurate travel data
• Ensuring compliance with VVT and Data Privacy requirements
• Supporting SAP Concur
• Preparing tender documentation
• Coordinating implementation of the global travel system

Logistics Management

• Managing transfers and transhipments including goods information and financial flows
• Leading importation processes using correct Incoterms, clearance and collection
• Advising seconded experts with household goods during arrival and departure
• Updating tracking and tracing of shipments
• Leading Records Management, Archiving and Filing within Procurement and Contracting
• Coordinating preparation, approval and shipment of files to Head Office
• Ensuring adherence to Filing Management and Key Policies
• Submitting and coordinating insurance requests and claims
• Managing vehicle registration and deregistration through the German Embassy DIRCO and NDoT
• Ensuring valid insurance for all GIZ vehicles until deregistration
• Managing ownership transfers and diplomatic plate processes
• Supporting Finance with SARS and VAT claims for diplomatic staff

Cross Category Procurement Support

Procurement of Materials and Equipment

• Managing tender processes aligned with GIZ rules and Sustainable Procurement
• Benchmarking pricing
• Ensuring efficient receipt inspection and defect reporting
• Maintaining supplier data and conducting market research
• Supporting inventory and asset registry processes
• Clearing procurement processes including Obligos

Service Works and Construction Contracts and Financing Arrangements

• Managing RFx processes
• Establishing Service Works and Construction contracts including iDPPs
• Concluding Financing Arrangements with eligibility checks
• Establishing Framework Agreements aligned with PuR
• Executing tender procedures
• Ensuring adherence to Signatory Protocols
• Monitoring contract performance and supplier relations
• Maintaining SAP supplier data
• Ensuring clearance of receivables and contract closure

General Responsibilities

• Improving processes, templates and checklists aligned with PuR
• Supporting digital transformation of systems and tools
• Communicating professionally with stakeholders
• Coordinating and delivering training sessions
• Contributing to quarterly KPI reporting
• Applying risk management to ensure business continuity
• Preparing for audits and internal controls
• Deputising senior specialists when required
• Completing additional duties and required training

Additional Information

• Position based at the GIZ South Africa Lesotho eSwatini Country Office in Pretoria Hatfield
• Fixed term contract for 24 months
• GIZ supports diversity, equality and inclusion
• Applications from persons with disabilities are encouraged
• Please submit your CV together with a motivation letter outlining your suitability for the role. Only shortlisted candidates will be contacted.

Closing Date:

28 November 2025