EOI Executive Assistant

Job Details; Newcastle; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A regional infrastructure agency based in Newcastle is seeking a skilled Executive Assistant to provide high-level support to its Directors. The role involves optimizing workflow, managing communications, and preparing essential documents. Ideal candidates are proactive problem solvers with exceptional organizational skills, and experience in the infrastructure sector is a plus. This full-time position offers opportunities for professional development within a diverse workplace culture. Applications are open until October 19.

Qualifications

• Proactive problem solver with exceptional communication skills.
• Ability to anticipate needs and manage priorities effectively.
• Experience or exposure to infrastructure advisory and delivery sectors is advantageous.

Responsibilities

• Provide strategic executive and business support to the Directors.
• Prepare key business documents including minutes and reports.
• Manage communications and workflow to maximise executive efficiency.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Outlook Calendar

Google Suite

Job description

• Full-time temporary opportunity until October 2026
• Location: Newcastle
• Our employees work principally in the workplace
• Salary from $99938.00 plus super and leave loading

Diversity and inclusion are core values of the Department of Primary Industries and Regional Development. The Department of Primary Industries and Regional Development is a workplace where everyone is able to contribute and participate to their full potential and we are proud to have a team that reflects the richness and complexity of the regional NSW communities we serve.

Impacted ongoing employees affected by change management plans will be given priority consideration for at grade positions.

About the role

We are seeking a highly skilled Executive Assistant to provide strategic executive and business support to the Directors of NSW Public Works. This role ensures the seamless operation of their directorates by optimising time resources and decision-making efficiency.

Beyond traditional support this role drives business process improvements enhancing client engagement revenue generation and operational efficiency across NSW Public Works. Your ability to anticipate needs manage priorities and streamline executive functions will be key to success.

Our ideal candidate is a proactive problem solver with exceptional communication skills meticulous attention to detail and the agility to perform under tight deadlines.

NSW Public Works is a highly professional and award-winning project management and infrastructure advisory and delivery organisation with flexible working arrangements. We support diversity in our workplace and facilitate the professional development of our people.

Ready to take on a dynamic role that spans directorates where professionalism meets finesse Apply now!

About You

To thrive in this role you will:

• Deliver high‑quality executive and administrative support exercising discretion, initiative and confidentiality to support the achievement of organisational objectives.
• Prepare and refine key business documents including minutes, agendas, presentations, correspondence, reports, briefing notes and submissions.
• Optimise workflow and prioritisation managing communications and information flow to maximise executive efficiency.
• Build, maintain and maximise relationships with staff, clients and stakeholders and play an active role in the development of a positive culture.
• Leverage technology and digital tools to enhance productivity across multiple locations and to prepare documentation and presentation material to support aligned directorates and Group Directors.
• Demonstrate initiative and adaptability balancing priorities in a fast‑paced environment.
• Experience or exposure to the infrastructure advisory and delivery sectors and construction procurement will be an advantage helping you anticipate challenges and drive successful outcomes.
• Hold a current NSW Driver Licence and be willing to travel to regional and remote locations including overnight stays.

If you’re a detail‑oriented solutions‑driven professional ready to make an impact we’d love to hear from you!

About Us

NSW Public Works (NSW PW) is part of the Department of Primary Industries and Regional Development and supports local and state government agencies to deliver critical infrastructure initiatives by providing expert advisory planning design delivery and support services. There’s nothing abstract about what we do. Just look around. Our work is in the hospitals dams water treatment plants and now in the new Bradfield city which is under construction. Every day we help shape the ambitious projects that bring progress to more people in NSW. From forging a more sustainable relationship with the land around us to engineering the big ideas of the every challenge we see the chance to build stronger and more connected communities. We do this by developing solutions that show creativity and grassroots ingenuity providing impartial advice and support at all levels of government and the private sector and partnering with experts to maximise the benefits of our knowledge and experience.

In NSW PW offices all over the state you’ll find local expertise for local issues. We uncover the best talent scrutinise cost and risk and bridge the gap between private sector and government. By managing these nuances projects we work on don’t just get done they become benchmarks others aspire to.

Together we are DPIRD

The New South Wales Department of Primary Industries and Regional Development (DPIRD) protects supports and develops primary industries and regional economies.

Collectively we support strong and sustainable agriculture forestry fishing and mining industries and regional economies. We actively manage our natural assets: our lands and soils minerals waterways and oceans vegetation and forests.

The department brings together:

• Local Land Services
• NSW Resources
• Agriculture and Biosecurity
• Fisheries and Forestry
• Regional Development and Delivery

With nearly 5 000 employees and 75 per cent of the DPIRD team living and working in regional NSW we are embedded in the regions we serve.

Learn more about the benefits of joining our diverse and talented DPIRD team.

Applying for the role

Apply online by submitting a current resume and brief cover letter that outlines your skills and experience relevant to the role.

For more information about the role please click here to view the role description here – NSW PW Executive Assistant Grade 5‑6 RD (1).pdf.

Additionally if you would like to hear more about this role please contact Jane Piva onor.

Closing Date

Sunday 19 October at 11:55pm.

Additional Information

If you require adjustments in completing your application interviewing completing any pre‑employment testing require information in an alternative format or otherwise participating in the recruitment process please let us know so we can assist. Send an email to or contact the hiring manager listed below for a confidential discussion.

Role Description

Required Experience

IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Outlook Calendar
• Google Suite

Employment Type: Full-Time

Experience: years

Vacancy: 1