Engineering Admin Assistant

Sea Harvest Corporation Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading marine services company in Cape Town is seeking an Engineering Admin Assistant to oversee fuel procurement and manage administrative tasks. The ideal candidate should have a Grade 12 qualification, 1-2 years of administration experience, and demonstrate strong communication and organizational skills. This role requires attention to detail and the ability to function effectively under pressure.

Qualifications

• 1-2 years' experience in administration required.
• Understanding of the marine industry is beneficial.

Responsibilities

• Support efficient engineering operations by overseeing fuel procurement.
• Conduct general administrative tasks as needed.
• Ensure accuracy in fuel orders and data management.

Skills

Good communication skills

Good computer literacy

Attention to detail

Ability to function independently

Education

Grade 12

Diploma / Certificate in administration

Job description

Overview

Job title: Engineering Admin Assistant

Job Location: Western Cape, Cape Town

Deadline: October 19, 2025

Responsibilities

• To support efficient engineering and maintenance operations by overseeing fuel procurement for vessels, conducting general administrative tasks as required, and performing comprehensive monthly fuel analysis to ensure optimal performance and adherence to standards.
• The ability to liaise with suppliers, internal teams, and stakeholders.
• Obtain fuel order requisition form from vessel chief superintendent.
• Order required fuel from supplier.
• Ensure that the correct vessel receives the correct fuel order.
• Demonstrated ability in general administrative tasks, including data entry, record-keeping, and efficient organization of HR documentation.
• Safely store oil samples into required container.
• Conduct filing of documents of engineering staff effectively.
• Conduct WCAS and injury reports for required crew members.
• Ensuring accuracy in fuel orders, administrative processes, and data analysis.
• Ability to manage multiple responsibilities, prioritize tasks, and maintain an organized workflow.
• Understanding of the marine industry, including basic employment acts.
• Inform supplier of defective oil samples.
• Analysis report is sent on defective oil samples.
• Issue monthly coffee, sugar, tea and stationery for quay side employees.

Required qualifications and experience

• Grade 12
• 1-2 years' experience in administration
• Diploma / Certificate in administration

Personal attributes and requirements

• Good communication skills
• Sober habits
• Good computer literacy
• Persistence, administrative skills, attention to detail
• Accuracy, responsive and the ability to function independently and under pressure
• Administrative / Management jobs