EMEA HR Administrator

OLIVER Agency; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global marketing solutions provider in Johannesburg is seeking an EMEA HR Administrator to provide comprehensive HR support across multiple markets. The role requires experience in HR processes and the ability to maintain employee records and manage onboarding. The ideal candidate should be knowledgeable in employment law and capable of supporting payroll processes. This position is fully onsite and offers an opportunity to grow within a dynamic team.

Qualifications

• Experience in HR processes and operations.
• Strong foundation knowledge related to HR.
• Understanding of employment law and best practices.

Responsibilities

• Provide comprehensive HR support for EMEA.
• Maintain employee records and update HR databases.
• Manage administration for onboarding new starters.
• Support HR queries professionally and efficiently.
• Action and oversee the payroll process.

Skills

ATS

Microsoft Outlook

Payroll admin

Workers' Compensation Law

Benefits Administration

HRIS

Payroll

Employment & Labor Law

ADP

Administrative Experience

Human Resources

Job description

Established in 2004 OLIVER is the worlds first and only specialist in designing building and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40 countries and counting. Our unique model drives creativity and efficiency allowing us to deliver tailored solutions that resonate deeply with audiences.

As a part of The Brandtech Group were at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency spark creativity and drive insightful decision-making empowering our teams to produce innovative and impactful results.

Role: EMEA HR Administrator

Location: Johannesburg South Africa

About the role

Working in partnership with our client the HR Administrator will provide comprehensive HR support for EMEA (and other markets as per request) to the HR team and contribute to providing delivery of high-quality service to employees. They are also responsible for supporting the HR Operations Partner and HR Partners with the day to day running of the team and all functions and will have the opportunity to lead on certain projects with the support of the HR Operations Partner. The HR Administrator is a specialist in our EMEA processes and will ensure processes are aligned globally and is able to provide training and support in all areas for everyone in the team. This role would suit someone who has experience and solid foundation knowledge in HR and process and would like to be a part of a growing and dynamic team and part of an international group.

What you will be doing

• Production of employee documentation including offer letters contracts variations to contracts and other related documentation which includes but is not limited to reference probationary reviews absence management the disciplinary process handling grievances performance management the redundancy process and TUPE. Also responsible for reviewing documents produced by other members of the team to ensure attention to detail.
• Maintenance of employee records by updating the HR Database (Sage) Peakon (People Engagement Tool) Greenhouse (Applicant Tracking system) and with any employment changes filing and ensuring compliancy.
• Managing the administration for on-boarding of new starters creating and updating HR documents such as contracts and offer letters assisting with the induction ensuring background and reference checks are completed. Understanding all legislation for new starters across all responsible markets and ensuring we are compliant at all times.
• Enhance processes for onboarding offboarding and all other employee lifecycle events
• Support and advise managers and employees with incoming HR queries by telephone email and other correspondence in a professional and efficient manner with the support of the People Partner when needed
• Supporting the employee performance appraisal process and compensation planning process
• Liaise with payroll and finance on people related issues and support with HR audits
• Understanding employment law and best practice and reflecting this in day-to-day support
• Manage Safer Recruitment References RTW Data Protection etc.
• Support the HR (People) Partner in setting up and improving processes to ensure continued best practice
• Continue to build and instill a customer service culture through proactive compassionate and accurate guidance and support to the business
• Maintain appropriate level of process program and policy knowledge in order to assist team members
• Complete ad-hoc projects reporting and tasks and analyse data to be able to provide accurate statistics where required
• Managing all HR operational tasks ensuring we are audit ready and our processes run effectively and smoothly. Ensure every aspect of the employee lifecycle is documented and stored appropriately
• Action and oversee the payroll process and ensure the information passed to payroll is accurate. Support team members with training on this process where needed and be a point of contact for the payroll and finance teams with any queries from the information we have provided.
• Leading Maternity and Paternity conversations
• Support the People Operations Partner in identifying inefficient processes and working to find a solution (including automation) that fits the scale of growth the business is predicted
• Support the People Operations Partner with the day to day running of the team to ensure we are completing all tasks within SLA and to a good standard.
• Support the People Operations Partner with auditing all data on the system to ensure it is 100% accurate at all times and provide training and support where needed.
• Work alongside People Operations Partner to align EMEA process to ensure both are working in silo
• Be a vocal member of the team such as leading meetings sharing opinions and collaborating with other departments in the People Team regularly.
• Regularly collaborate with People Partners and other stakeholders within the business to provide administrative support and advice

Our values shape everything we do :

Be Ambitious to succeed

Be Imaginative to push the boundaries of whats possible

Be Inspirational to do groundbreaking work

Be always learningand listening to understand

Be Results-focused to exceed expectations

Be actively pro-inclusive and anti-racist across our community clients and creations

OLIVER a part of the Brandtech Group is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential and individual differences are valued and respected. All applicants shall be considered for employment without regard to race ethnicity religion gender sexual orientation gender identity age neurodivergence disability status or any other characteristic protected by local laws.

OLIVER has set ambitious environmental goals around sustainability with science-based emissions reduction targets. Collectively we work towards our missionembedding sustainability into every department and through every stage of the project lifecycle.

Required Experience

Unclear Seniority

Key Skills

ATS,Paychex,Microsoft Outlook,Payroll admin,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources

Employment Type : Full Time

Experience : years

Vacancy : 1