Ehs & Facilities Administrator (Contract)

Hr Xchange; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading health and safety management company in Gauteng is looking for an EHS & Facilities Administrator to support the implementation of EHS standards and manage day-to-day facilities. The ideal candidate will have a National Diploma in Occupational Health and Safety and at least 2 years' experience in a similar role. Responsibilities include maintaining EHS documentation, ensuring contractor compliance, and coordinating facility maintenance activities.

Qualifications

• Minimum 2 years' experience in EHS and/or Facilities Administration.
• Working knowledge of ISO and South African Occupational Health & Safety Act.
• Proven experience managing contractor compliance.

Responsibilities

• Maintain and update EHS documentation and compliance files.
• Coordinate employee EHS training and maintain competency registers.
• Support management of warehouse safety infrastructure.

Skills

Occupational Health and Safety knowledge

Administrative skills

Coordination abilities

Reporting skills

Education

National Diploma in Occupational Health and Safety

SAMTRAC or equivalent Safety Management qualification

Tools

MS Office Suite

EHS data management systems

Job description

Introduction

As the EHS & Facilities Administrator you will be supporting the effective implementation of Environmental, Health, and Safety (EHS) standards and ensuring smooth day-to-day facilities management within a dynamic warehouse environment handling parts and stock. You will need to have a strong understanding of occupational health and safety requirements, solid administrative experience, and the ability to support operational compliance across warehouse and facilities functions.

Duties & Responsibilities

EHS Administration

• Maintain and update all EHS documentation, records, and statutory compliance files (risk assessments, incident logs, training records, permits, etc.).
• Support EHS audits, inspections, and ISO compliance activities.
• Track and close out corrective and preventive actions (CAPA) from audit findings, incidents, and inspections.
• Coordinate employee EHS training, induction sessions, and maintain competency registers.
• Assist in the preparation of monthly EHS reports, dashboards, and key performance indicators.
• Support emergency preparedness initiatives including fire drills, evacuation plans, and equipment checks.
• Ensure contractor safety files are reviewed, updated, and compliant with company requirements.

Facilities Administration

• Coordinate day-to-day building and warehouse maintenance activities, including utilities, waste management, and cleaning services.
• Maintain facilities-related records such as service schedules and maintenance logs.
• Liaise with service providers and contractors to ensure quality and compliance with company standards.
• Support management of warehouse safety infrastructure (lighting, access control, signage, firefighting equipment).
• Monitor and control consumables, maintenance budgets, and facility-related procurement requests.
• Assist in space planning and maintaining a safe, clean, and organized working environment for all employees.

Desired Experience & Qualification

• National Diploma in Occupational Health and Safety, Environmental Management, or related field.
• SAMTRAC or equivalent Safety Management qualification (required).
• At least 2 years' experience in an EHS and / or Facilities Administration role, preferably within a warehouse, logistics, or industrial environment.
• Working knowledge of ISO, and South African Occupational Health & Safety Act requirements.
• Proven experience in managing contractor compliance and maintaining safety files.
• Proficient in MS Office Suite and EHS data management systems.
• Strong administrative, coordination, and reporting abilities.

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