Digital Operations Manager

No Joke Marketing; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A marketing agency is seeking an Operations Manager in Johannesburg to optimize operational systems and drive performance across departments. The ideal candidate will have extensive experience in agency operations, demonstrated P&L impact, and proficiency in ClickUp and GHL. This fully remote role offers a salary range from $2,900 to $4,000 per month.

Qualifications

• 5 - 10+ years scaling operations in agency or consulting.
• Proven record in building operating cadences.
• Expert in Scalable and ClickUp management.

Responsibilities

• Drive the daily/weekly operating cadence.
• Lead the Weekly Scalable Meeting.
• Present the Monthly Operating Review.

Skills

Systems thinking

High EQ

Stakeholder management

Data-driven decision making

Education

Bachelor's degree

MBA or equivalent experience

Tools

ClickUp

Go High Level (GHL)

Scalable

Job description

We’re seeking a world-class Operations Manager to be the CEO’s primary operating partner - owning the operating system, execution rhythm, and cross-functional alignment that drive profitable, scalable growth.

In this fast-paced role, you’ll turn strategy into repeatable, measurable outcomes. You’ll orchestrate planning and delivery across Revenue Operations, Delivery/PMO, Client Success, People Ops (with CPO), Finance (with CFO), and Marketing enablement - ensuring our Scalable OS, ClickUp, and Go High Level (GHL) work as one truth for goals, work, and lifecycle performance.

If you’re a systems thinker who loves clarity, speed, and results - and you build cultures of accountability where teams do the best work of their careers, this role is for you.

Key Responsibilities

Leadership Operating Rhythm

• Run the daily/weekly operating cadence: drive priorities, unblock decisions, and enforce standards in Scalable, ClickUp, and GHL.
  
• Maintain real-time visibility into capacity, delivery health, SLA adherence, and margins across pods/teams.
  
• Safeguard data integrity across ClickUp (work), GHL (pipeline/revenue/CS), and financial systems.
  

Weekly Cross-Functional Execution

• Lead the Weekly Scalable Meeting; update scorecards, rocks/OKRs, risks, and decisions.
  
• Chair the RevOps + Delivery + CX + Finance huddle to reconcile pipeline → staffing → delivery → cash flow.
  
• Oversee portfolio governance in ClickUp (intake, prioritization, dependencies, WIP limits, change control).
  
• Review GHL dashboards for pipeline velocity, conversion, retention/expansion; ensure tight handoffs with CX.

Performance & Planning

• Present the Monthly Operating Review (revenue/margin, NRR/GRR, delivery quality, NPS/CSAT, forecast accuracy, risks).
  
• Translate annual plans into Quarterly OKRs/Rocks and align budgets, headcount, and initiatives.
  
• Sponsor continuous improvement: SOP modernization, automation in GHL/ClickUp, AI-assisted workflows, and cost control.

Scaling Foundations

• Refresh Scalable OS artifacts (V/TO equivalents, governance, playbooks); conduct org design reviews and succession planning.
  
• Benchmark agency performance to top-quartile peers (utilization, cycle time, gross margin, NRR) and rebalance the portfolio for growth and efficiency.

People & Culture

• Model people-first leadership: clarity of roles, psychological safety, crisp communication, and high ownership.
  
• Partner with People Ops to keep a healthy talent pipeline, and enable leaders through playbooks - not heroics.

Requirements

Experience & Scope

• 5 - 10+ years scaling operations in agency/consulting/SaaS-adjacent environments with demonstrated P&L impact.
  
• Track record building operating cadences that improve margin, utilization, delivery quality, NRR, and forecast accuracy.

Operating Systems & Tools

• Scalable (or equivalent) for goals/scorecards/OKRs and meeting rhythms—expert level.
  
• ClickUp admin/governance, capacity modeling, delivery economics—advanced.
  
• Go High Level (GHL) pipelines/automations/attribution/lifecycle analytics—advanced.
  
• Data integrations across ClickUp GHL finance; KPI architecture and workflow automation.

Leadership & Communication

• High EQ, clarity, and candor; excellent stakeholder management across CEO, CFO, CPO, RevOps, Delivery/PMO, CX, and Marketing.
  
• Decision athlete: fast, data-driven calls with measured risk; simplifies complexity into repeatable mechanisms.

Success Metrics (Illustrative)

• Revenue & Margin: On-time/on-budget delivery rate; target gross margin.
  
• Clients: NPS/CSAT, GRR/NRR, expansion rate, time-to-value.
  
• Execution: Forecast accuracy, capacity utilization, cycle time, WIP control.
  
• People: Time-to-productivity, regrettable attrition, leadership bench readiness.
  
• Systems: Data accuracy across Scalable/ClickUp/GHL; automation coverage of key workflows.
• Compensation

$2,900 - $4,000 Per Month

Job Profile

• Location: Fully remote (US/Global)
  
• Education: Bachelor’s required; MBA or equivalent experience preferred
  
• Tech: Modern laptop, strong broadband, camera/headset suitable for executive meetings

How to Apply

Please email your responses to [e-mail] (in the email body with clear headings) and any relevant work samples. Use the subject line: “Operations Manager Application.”

Work History
Tell us about your last 3 roles. What was consistent across them? What changed, and why? What measurable business outcomes did you own (margin, NRR, utilization, cycle time)?

Operating Rhythm You Built
Describe a time you designed and ran a company-wide operating cadence (scorecards/OKRs, weekly/Monthly/Quarterly reviews). How did you drive adherence and improve outcomes? Include before/after metrics.

Systems & Data Integrity
Walk us through a time you established “one source of truth” across work (ClickUp), pipeline/lifecycle (GHL), and finance. What integrations/KPIs did you implement, and what decisions improved as a result?

Portfolio or Work Samples
Provide 1 - 2 artifacts (e.g., operating review deck, KPI architecture, ClickUp governance model, lifecycle dashboard) with a short explanation of your role and the results (e.g., margin lift, cycle-time reduction, forecast accuracy).