Departmental Assistant governance, Risk And Assurance Department (Pretoria)

FSCA South Africa; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A regulatory authority in Pretoria seeks a Departmental Assistant to provide administrative and secretarial support. The ideal candidate should have a Matric Certificate and a relevant Secretarial Diploma, alongside at least 2 years of experience in a similar role. Duties include diary management, organizing workshops, and filing. This is a great opportunity for individuals with excellent customer service skills and proficiency in MS Office.

Qualifications

• At least 2 years of working experience as a secretary or administrative assistant.
• Computer literate with advanced knowledge of MS Products.
• Exceptional interpersonal skills and professional demeanor.

Responsibilities

• Provide secretarial support to Senior Manager.
• Plan and arrange departmental workshops and events.
• Manage departmental stationery and electronic filing systems.

Skills

Advanced MS Products knowledge

Exceptional customer service skills

Ability to multitask

Accuracy skills

Education

Matric Certificate

Relevant Secretarial Diploma or Administrative qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Job title: Departmental Assistant governance, Risk And Assurance Department (Pretoria)

Job Location: Gauteng, Pretoria

Deadline: November 12, 2025

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Purpose of the Job

To provide administrative and secretarial support to the Governance, Risk and Assurance Department. The person appointed to this position will report to the Senior Manager.

Key Performance Areas

• Provide secretarial support to the Senior Manager, including diary management, screening of calls, client enquiries, etc.
• Plan and arrange departmental workshops, social events, travel and hotel accommodation in accordance with the department’s annual operational plan.
• Book departmental meetings, distribute agendas and other communication and documentation.
• Book team’s training and conferences, including writing of memorandums and coordination of the payment process.
• Manage departmental stationery, including ordering and stationery stock control.
• Coordinate and manage the team’s telephone bills reconciliations, diary management and venue bookings;
• Maintain electronic filing systems.
• Arrange access and office space for visitors.
• Facilitate attendance of meetings and BCM site tests, including compilation of attendance registers, arranging meeting rooms and transport where applicable.
• Perform regular asset verification against the departmental asset register.
• Log general office maintenance and IT issues on the relevant helpdesks and follow up on queries.
• Ensure that supplier invoices are actioned timeously, including obtaining necessary supporting documents from the team and / or service provider and required signatures for approval, raising requisitions (online case creation) and routing to Finance and / or Supply Chain unit.
• Perform general administrative support to the team members, including assisting with the preparation of documents and slides for presentations and meetings, writing of memorandums, committee submissions, and attending to administrative enquiries.

Other Key Competencies

• An excellent command of both spoken and written English; disciplined, organised and reasonably tidy; reliable, trustworthy, of sound judgment, self-confident and with a friendly, co-operative and supportive nature; commitment to ensuring effective teamwork and that all work is done timeously, at a high standard and that the organisation’s reputation is protected and enhanced. The candidate must also have exceptional interpersonal skills and display professional demeanour.

Requirements

• A Matric Certificate plus a relevant Secretarial Diploma or Administrative qualification, with at least 2 years working experience as a secretary or administrative assistant. The candidate must be computer literate and have advanced MS Products knowledge (Word, Excel, Access and PowerPoint) and working experience in the use of computer programs for word processing, databases and spreadsheets. The candidate must also possess exceptional customer service skills and the ability to coordinate and schedule management meetings, gather agenda items and materials as required. The ability to handle more than one task at a time. Accuracy skills are essential.

Closing Date : 12 November 2025.

Administrative / Management jobs