Debtors Controller

Food Safety Agency (Pty) Ltd; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A national food safety organisation is seeking a Debtors Controller in Pretoria to manage debtor accounts and support financial management. Responsibilities include invoicing, collection, and reporting. Candidates should have a Matric, relevant experience in debt control, and proficiency in accounting software. The role offers competitive compensation and a supportive culture.

Benefits

Competitive compensation

Professional growth opportunities

Qualifications

• Matric / Grade 12 with Mathematics is essential.
• 3-5 years of proven experience in a Debtors or Credit Control role.
• Proficiency in accounting software is essential.

Responsibilities

• Manage and maintain the full debtor book across multiple business divisions.
• Ensure timely and accurate collection of outstanding accounts.
• Prepare and distribute customer invoices and statements.

Skills

Proficiency in accounting software (e.g., Pastel, Sage, Xero)

Advanced Excel and reporting skills

Strong interpersonal and negotiation skills

Attention to detail

3-5 years of experience in Debtors or Credit Control

Education

Matric / Grade 12 with Mathematics

Certificate or Diploma in Bookkeeping or Accounting

Job description

Debtors Controller

Location: Pretoria, Gauteng (Office-based)
Hours: 07:

Compensation: Fixed Salary (to be discussed in the interview)

About the Company

Food Safety Agency (Pty) Ltd is a leading independent inspection, auditing, and compliance company serving South Africa's food and agricultural industries. With a strong national presence and a commitment to excellence, FSA provides trusted services in Independent Meat Inspection, Agricultural Product Standards (APS), and Food Safety Training.

Job Overview

This role is essential in maintaining a healthy financial workflow and ensuring the effective management of client accounts and debt collection. The Debtors Controller will be responsible for the full debtor function — from invoicing and statement preparation to following up on overdue accounts and resolving discrepancies. The successful candidate will work closely with internal departments to ensure accurate, timely collections and provide insightful reporting that supports the company's financial objectives.

Key Responsibilities

• Manage and maintain the full debtor book across multiple business divisions.
• Ensure timely and accurate collection of outstanding accounts according to agreed terms.
• Prepare and distribute customer invoices and statements.
• Follow up on overdue accounts via telephone, email, and written correspondence.
• Resolve customer queries, payment discrepancies, and credit notes efficiently.
• Prepare monthly debtor ageing reports and collection forecasts.
• Monitor account performance and identify potential credit risks.
• Ensure compliance with internal credit control policies and financial procedures.
• Support month‑end close and audit processes with accurate debtor reconciliations.
• Liaise with the sales, operations, and administration teams to resolve payment‑related issues.
• Maintain strong communication with clients to ensure clear understanding of billing and payment terms.
• Provide insights to management on trends or challenges affecting cash flow.

Qualifications & Skills

• Matric / Grade 12 with Mathematics (essential).
• Certificate or Diploma in Bookkeeping or Accounting (advantageous).
• 3–5 years of proven experience in a Debtors or Credit Control role.
• Proficiency in accounting software (e.g., Pastel, Sage, Xero, or similar).
• Advanced Excel and reporting skills.
• Sound knowledge of accounting principles and debtor control processes.
• Strong interpersonal and negotiation skills.
• High attention to detail and the ability to work accurately under pressure.
• Own transport and residence within Pretoria (preferred).

Core Competencies

• Customer Service Orientation
• Analytical and Problem‑Solving Ability
• Integrity and Confidentiality
• Time Management and Organization
• Team Collaboration and Accountability

Why Join Us?

Become part of a respected, nationally recognised food safety organisation. Contribute to a company that upholds excellence, transparency, and compliance in the food industry, competitive compensation and professional growth opportunities, supportive, values‑driven culture that rewards dedication and performance.

How to Apply

Send your CV and cover letter to with the subject line "Debtors Controller – Your Name".

Applications close 15 November.

If you do not receive feedback by 20 November, please consider your application unsuccessful.