Debtors Clerk

Fempower Personnel; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency is seeking a Debtors Clerk to provide clerical and administrative support for customer accounts in Johannesburg. Candidates must have 2–3 years of relevant experience and strong attention to detail. The role includes responsibilities such as data capturing, managing credit applications, and maintaining financial records. This is a fixed-term contract aimed exclusively at currently unemployed candidates. A professional telephone demeanor and the ability to work under pressure are essential.

Qualifications

• 2–3 years’ experience in Debtors / Accounts Receivable.
• General knowledge of accounting principles.
• Strong numeracy and attention to detail.
• Good written and verbal communication skills.
• Professional telephone etiquette.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Create new customer accounts and capture data on the debtors’ system.
• Verify and control credit applications in line with credit policies.
• Prepare credit applications for approval.
• Conduct credit bureau enquiries.
• Follow up daily on outstanding documentation from relevant departments.
• Maintain daily registers and controls.
• Prepare and capture journals and financial transactions.
• Capture invoices and process credit notes where required.
• Reconcile payments and deposits against bank statements daily.
• Capture bank deposits, receipts and maintain cheque payment records.
• Handle banking-related queries.
• Identify and escalate suspicious or potentially fraudulent payments.
• Reconcile customer accounts and resolve discrepancies.
• Follow up on outstanding and overdue accounts in line with collection procedures.
• Report on bad debt and recovery progress.
• Maintain an efficient filing system for financial records and contracts.
• Prepare files for handover to external debt collectors.
• Administer debit orders.

Skills

Strong problem-solving ability

Good interpersonal and communication skills

Ability to work independently and within a team

Organised, methodical and deadline-driven

Resilient under pressure

Education

Grade 12 (Matric)

Certificate or Diploma in Credit Management

Certificate or Diploma in Business Administration

Certificate or Diploma in Finance or Accounting

Tools

Relevant financial systems

MS Office

Job description

Location and Contract

Location: Denver, Johannesburg
Contract Duration: 4 months

We are a recruitment a Debtors Clerk to be based in Denver, Johannesburg. This role is available only to currently unemployed candidates who are available for the full contract period.

Main Purpose of the Role

To provide accurate and efficient clerical and administrative support relating to customer accounts, ensuring sound financial control and compliance with debtors’ procedures.

Key Responsibilities

• Create new customer accounts and capture data on the debtors’ system
• Verify and control credit applications in line with credit policies
• Prepare credit applications for approval
• Conduct credit bureau enquiries
• Follow up daily on outstanding documentation from relevant departments
• Maintain daily registers and controls
• Prepare and capture journals and financial transactions
• Capture invoices and process credit notes where required
• Reconcile payments and deposits against bank statements daily
• Capture bank deposits, receipts and maintain cheque payment records
• Handle banking-related queries
• Identify and escalate suspicious or potentially fraudulent payments
• Reconcile customer accounts and resolve discrepancies
• Follow up on outstanding and overdue accounts in line with collection procedures
• Report on bad debt and recovery progress
• Maintain an efficient filing system for financial records and contracts
• Prepare files for handover to external debt collectors
• Administer debit orders

Minimum Requirements

• Grade 12 (Matric)
• 2–3 years’ experience in Debtors / Accounts Receivable
• General knowledge of accounting principles
• Proficiency in relevant financial systems and MS Office
• Strong numeracy and attention to detail
• Good written and verbal communication skills
• Professional telephone etiquette
• Ability to work under pressure and meet deadlines

Preferred Qualifications

• Certificate or Diploma in Credit Management
• Certificate or Diploma in Business Administration
• Certificate or Diploma in Finance or Accounting
• Or a related field

Skills & Competencies

• Strong problem-solving ability
• Good interpersonal and communication skills
• Ability to work independently and within a team
• Organised, methodical and deadline-driven
• Resilient under pressure

Important Notes

• This is a fixed-term contract (no extensions guaranteed)
• Candidates must be currently unemployed