DEBTORS CLERK / CONTRACTS ADMINISTRATOR

Mirror Images; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial services company based in Midrand seeks an experienced financial administrator to manage debtors, process credit applications, and assist with audits. The ideal candidate will have strong Excel skills, excellent communication abilities, and a keen eye for detail. Responsibilities include maintaining accurate records, liaising with clients, and handling various financial documents.

Qualifications

• Minimum 2 years experience in a financial or administrative role.
• Strong attention to detail and ability to maintain accuracy.

Responsibilities

• Maintain debtors age analysis and contact clients for payment.
• Process new credit applications and ensure information is captured.
• Assist with audit preparation and documentation.

Skills

Excellent communication skills

Excellent Excel skills

Self-discipline

Good decision making

Tools

Pastel

Trans-Union facility

Excel

Job description

Duties and Responsibilities

Debtors

• Maintain debtors age analysis at 45 days or less make contact with clients and follow up until payment is received.
• Ensure that notes are updated on clients ledger on BPO.
• Allocate payments on Pastel accurately as per remittance advice.
• Customer liaison on all levels attend to debtors queries, request for documentation, etc.

Banking

• Process new credit applications on Trans-Union facility and opening new accounts once approved.
• Ensure that all information is captured, including debtor link on Pastel.
• Ensure that monthly Statements are sent out by the 2nd of the following month.
• Prepare hard copy statement and invoices for select customers for hand delivery.
• Prepare debit order collection and submit to Manager four full working days before expected release on Business Banking.

Credit Notes

• Ensure that all credit requests have been authorized before processing credit notes on BPO.
• Ensure that all credit notes are filed numerically.
• Ensure that correct documentation and authorization is received before processing credit notes.
• Process and accept the Supplier Debit note.

Audit

• Assist with audit preparation and supplying support documentation as requested by auditor.

Filing

• Keep all documents filed, as per filing system.
• Ensure that documents are filed either strictly numerically or alphabetically as required.
• Archive files annually.

Contract Administration

• The key focus for this position is 100% accuracy and an understanding of SLA contracts
• Loading of contracts
• Assisting with accounts :
• Attaching slips to credit card statements
• Reconciling petty cash
• Checking expense claims
• Transferring accounts information onto Excel spreadsheets
• Excellent communication skills and well spoken
• Excellent Excel skills
• Self- disciplined and good decision making
• Taking calls
• Collecting meter readings and monthly meter reading billings
• Handling queries
• SLA Contract Management
• Manage new SLAs and addendums (add-ons and removals)
• Manage cancellation of Service Agreements
• Administration of Copy Charge Agreements
• Manage Expiry contracts
• Service / Rental Contract Settlements
• Request rental settlements from finance houses
• Calculate settlement and prepare settlement letter