Debtors Clerk - Automotive Industry

Job Placements; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A well-established motor dealership in Durban is seeking a debtors clerk for their finance division. This role involves managing customer payments, invoicing, and ensuring timely collection of debts. Candidates should have at least 3 years of experience in a similar role, ideally within the automotive industry, and possess strong Excel skills. A Matric certificate is essential, with a tertiary financial qualification being advantageous.

Qualifications

• 3 years experience in the debtors clerk role, ideally in the automotive industry.
• Understanding of accounting principles and bookkeeping procedures.
• Experience with customer billing inquiries.

Responsibilities

• Accurately record and post customer payments received.
• Maintain up-to-date and accurate customer information.
• Prepare and issue customer invoices and statements.
• Follow up on overdue accounts.
• Perform regular reconciliations of debtor accounts.
• Prepare reports on debtor status and collection activities.

Skills

Payment processing

Customer account management

Debt collection

Strong Excel skills

Education

Matric/Grade 12

Tertiary financial qualification

Tools

MS Office

Kerridge

Job description

Well established motor dealership in Mobeni, Durban has a vacancy in their finance division:

The debtors clerk will be responsible for processing, monitoring, and collecting payments owed by customers. The role is crucial for maintaining the dealership's cash flow by ensuring accurate record-keeping and timely collection of outstanding debts.

Responsibilities

• Payment processing: Accurately record and post customer payments received such as bank transfers and card payments
• Customer account management: Maintain up-to-date and accurate customer information in the dealership's system / Allocate incoming payments correctly to the corresponding invoices.
• Invoicing and statements: Prepare and issue customer invoices for vehicle sales, parts, and workshop services.
• Generate and send monthly or ad-hoc statements to customers with outstanding balances.
• Debt collection: Follow up on overdue accounts via phone, email, or formal reminders.
• Handle and resolve customer billing inquiries and payment disputes in a professional manner. Escalate serious collection issues to management when necessary.
• Reconciliations: Perform regular reconciliations of debtor accounts to ensure they balance with the general ledger. Assist with daily bank reconciliations and cash control sheets.
• Record-keeping and reporting: Maintain a well-organized filing system for all debtors-related documentation. Prepare and submit daily, weekly, or monthly reports on debtor status and collection activities.

Qualifications

• Matric/Grade 12
• Tertiary financial qualification advantageous
• 3 years experience in the above role ideally within the automotive industry
• Understanding of accounting principles and bookkeeping procedures.
• MS Office with strong Excel skills required
• Kerridge - Dealer-specific software system experience advantageous