Debtors Clerk (9 MONTH FIXED - TERM CONTRACT) - UPD Lea Glen, Roodepoort

Clicks Group; Roodepoort; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading pharmaceutical distributor in Roodepoort is seeking a Debtors Clerk to support the Accounts Receivable team. The role involves invoice processing, payment application, and customer query resolution. Candidates must have a matric qualification with accounting and at least 3 years’ experience in a credit/debtors environment. Proficiency in MS Office is essential. This is a fixed-term contract position.

Qualifications

• At least 3 years’ experience in a credit/debtors environment with high volume FMCG/Wholesale.
• Advanced use of MS Office (Excel & Word).

Responsibilities

• Receiving and applying customer payments.
• Managing payment terms and billing disputes.
• Preparing management reporting.

Skills

Analytical and investigative skills

Processing accuracy and bank reconciliation

Understanding of credit/debtors processes

Strong communication (written and verbal)

Proficiency in MS Office (Excel, Word)

Education

Matriculation with high school accounting and mathematics

Tools

MS Office (Excel, Word)

Job description

Listing Information

Reference: click_022428

Status: Online

Apply by: 4 November 2025

Position Summary

Industry: Pharmaceutical Sector

Job Category: Other: FMCG, Retail, Wholesale and Supply Chain

Location: Roodepoort (Lea Glen branch)

Contract: Fixed Term Contract (9 months)

EE position: Yes

About the Company

Clicks Group – United Pharmaceutical Distributors (UPD)

Introduction

We are recruiting a Debtors Clerk to support the Accounts Receivable team, reporting to the Debtors Supervisor.

Job Description

Responsibilities include administrative support, invoice processing, report generation, payment application, master data maintenance, and customer query resolution.

Key Performance Areas

• Receiving and applying customer payments
• Post processing bank statements
• Processing customer deposits, letters of credit and down payments
• Researching and resolving unallocated and unidentified payments
• Proper identification and application of partial payments and deductions
• Matching unapplied credit memos and identifying unearned discounts
• Writing off small balances
• Providing invoice copies and proofs of delivery
• Managing payment terms and billing disputes
• Preparing customer statements of account
• Preparing management reporting
• Resolving unauthorized customer deductions with cross-functional teams
• Coordinating with Customer Service, Sales, and customers on collection issues
• Supporting credit management presentations and projects
• EDI support, filing, scanning and archive management
• Escalating deductions to the Deduction Resolution Owner and purging deductions
• Running dispute management reports

Skills & Knowledge

• Analytical and investigative skills
• Processing accuracy and bank reconciliation
• Understanding of credit/debtors processes and dispute resolution
• High energy, commitment, and achievement focus
• Strong communication, both written and verbal
• Proficiency in MS Office (Excel, Word); PowerPoint advantageous
• Fast-paced adaptability

Minimum Requirements

• Matriculation with high school accounting and mathematics (HG)
• At least 3 years’ experience in a credit/debtors environment with high volume FMCG/Wholesale
• Advanced use of MS Office (Excel & Word); PowerPoint advantageous

Scorecard / KPI Metrics

• Ageing of unallocated & unapplied payments
• Ageing of unresolved disputes and claims
• Processing accuracy and timelines
• Number and value of credit notes (re-invoice and non re-invoice)
• Credit insurance metrics

Additional Information

We endeavour to provide feedback to all candidates. If you do not hear from us within 14 days after the closing date, please consider your application unsuccessful.