Debtors Clerk

3RC (Pty) Ltd; Umhlanga Rocks; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A reputable financial services firm in Umhlanga is seeking a Purchase Ledger Clerk to ensure accurate processing of supplier payments and maintaining purchase ledger records. The ideal candidate should have a minimum of 4 years’ experience in Purchase Ledger or Accounts Payable, proficiency in Excel, and familiarity with three-way matching and accounting systems. This role offers a chance to work in a dynamic team focused on continuous improvement with opportunities for career development.

Qualifications

• Minimum 4 years’ experience in Purchase Ledger or Accounts Payable.
• Familiarity with three-way matching, VAT, foreign currency transactions.

Responsibilities

• Accurately process supplier invoices and match them to purchase orders.
• Input invoices into the accounting system and reconcile supplier statements.
• Investigate discrepancies and resolve supplier queries promptly.
• Support payment runs and process staff expenses.
• Assist with month-end accruals and compliance.

Skills

Proficiency in Excel

Attention to detail

Organizational skills

Communication skills

Ability to handle multiple tasks

Education

AAT qualification (completed or studying)

Tools

Accounting/ERP systems (e.g., Sage, Xero)

Job description

Purchase Ledger Clerk

Location: Office-based, Umhlanga, Durban

Overview: The role involves ensuring accurate processing of supplier payments, maintaining purchase ledger records, and managing high volumes of transactions efficiently.

Responsibilities

• Accurately process supplier invoices, matching them to purchase orders and goods received notes (three-way matching).
• Input purchase and stock invoices into the accounting system and reconcile supplier statements.
• Investigate discrepancies and resolve supplier queries promptly.
• Support payment runs (in GBP and foreign currency) and process staff expenses and company Visa transactions.
• Assist with month-end accruals, purchase ledger Intrastat reporting, and compliance.
• Provide cover for team absences and participate in audits, departmental projects, and quality initiatives.
• Collaborate with other departments to ensure efficiency and take ownership of assigned supplier accounts.

Skills & Requirements

• Proficiency in Excel (VLOOKUP, SUMIFs, Pivot Tables).
• Strong attention to detail, organisational, and communication skills.
• Ability to handle multiple tasks in a high-volume, fast-paced environment.
• Minimum 4 years’ experience in Purchase Ledger or Accounts Payable.
• Familiarity with three-way matching, VAT, foreign currency transactions, and accounting/ERP systems (e.g., Sage, Xero).
• AAT qualification (completed or studying) and previous UK/international finance experience are advantageous.

Why Join

Work with a reputable, professional team focused on accuracy and continuous improvement, with opportunities for career development in an international finance environment.