Debtors Clerk

Ann Swann Personnel; South Africa; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A reputable recruitment agency is seeking a candidate for a Debtors or Accounts Receivable role in South Africa. The position involves tracking gym memberships, processing invoices, and managing outstanding balances. The ideal candidate has a Matric Certificate and at least 3 years of relevant experience in finance, demonstrating strong numerical, analytical, and problem-solving skills.

Qualifications

• Minimum 3 years of experience in a Debtors or Accounts Receivable role.
• Solid understanding of basic accounting principles.
• High level of accuracy and attention to detail.

Responsibilities

• Track gym memberships across ERP and Accounting systems.
• Process membership invoices and payments.
• Follow up on outstanding balances and invoices.

Skills

Numerical skills

Analytical skills

Time management

Attention to detail

Problem-solving

Education

Matric Certificate (Grade 12)

Job description

Key Responsibilities

The Crossfit Gym

• Keeping track of gym memberships between the ERP System (Octiv) and the Accounting System (Palladium).
• Processing of Membership invoices.
• Processing of Payments Received in Palladium cashbook and updating same in Octiv.
• Follow up on outstanding balances / invoices.
• Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
• Processing Cash payments / expenses and Balance to cash in tin.

The Wholesale & Retail of Fitness Equipment

• Opening of COD customer accounts as per Customer Information sheets from Internal & External Sales staff.
• Applying for Customer Credit Limits from CGIC and opening of 30-Day customer accounts as per Customer Credit Applications from Internal & External Sales staff.
• Analyse daily payments received for Internal Sales staff so that they know which COD orders can be invoiced and despatched.
• Loading credit limits according to the above so that invoices can be processed without having to wait for cashbook processing of payments received.
• Processing payments received in both Cashbooks coming in via:
  • EFT
  • Credit Card payments
  • Merchant Card payments
• Follow up on partly / outstanding balances / invoices.
• Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
• Processing Cash payments / expenses and Balance to cash in tin.

Essential requirements

• Matric Certificate (Grade 12) - Minimum.
• Proven experience in a similar Debtors or Accounts Receivable role (3 Years minimum).
• Solid understanding of basic accounting principles and financial processes.
• High level of accuracy and attention to detail.
• Strong numerical and analytical skills.
• Time management skills.
• Excellent follow-up and problem-solving skills.
• Ability to work to deadlines and prioritise workload effectively.
• High level of integrity and confidentiality when handling sensitive financial information.