Debtors Clerk

Precision Recruitment International; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A staffing agency in Pretoria is looking for a finance administrator to handle invoicing, payments, and debtors/creditors management. The ideal candidate should have experience in finance, attention to detail, and computer literacy, especially in Pastel and Microsoft Office. This role involves multitasking and delivering results under tight deadlines.

Qualifications

• Years of experience in a similar working environment.
• Attention to detail and accuracy.
• Good verbal and written communication skills.

Responsibilities

• Invoicing services and managing payments to clients.
• Processing Cashbook entries and bank reconciliations.
• Following up on outstanding debtors and updating schedules.

Skills

Active Listening

Writing

Reading Comprehension

Speaking

Advanced Computer Literacy

Education

Finance Degree/Diploma

Tools

Pastel Partner Version 19

Microsoft Office

Job description

Main Purpose of Appointment

The invoicing of services to clients and the collection and administration of the payments.

Daily Monitoring and Administration

General Ledger: Daily processing of Cashbook entries from Bank statement, bank reconciliation, following up on recon items, processing of debtor and creditor related journals in Pastel, updating of the monthly Debit Order Schedule. Debtors: Daily follow up on Outstanding Debtors and updating the Daily Debtors schedule, monthly invoicing of all Debtors (contract and sundry), reconciling monthly statements of all Debtors, completing monthly invoice registers and reconciling to Trial Balance entries, assisting in updating of client contract register (new contracts, escalations, changes and terminations), completing general administrative tasks relating to debtors, reporting feedback on a daily basis to the Financial Manager regarding debtors, monthly customer journals. Creditors: Capture of creditors on Pastel, ensuring invoices received are valid tax invoices to SARS requirements, ensuring expense invoices are authorised and matched to the purchase order, reconciling monthly statements of Creditors to the Supplier Ledger in Pastel, preparing creditors for capturing payments on the bank, general tasks relating to creditors, collecting and administrating BBBEE certificates of suppliers on an on‑going basis, monthly supplier journals.

Knowledge Requirements

English Language: Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

Skill Requirements

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Writing: Communicating effectively in writing as appropriate for the needs of the audience. Reading Comprehension: Understanding written sentences and paragraphs in work related documents. Speaking: Talking to others to convey information effectively. Advanced Computer Literacy: Ability to operate a computer and the necessary programs to complete daily and monthly tasks.

Ability Requirements

Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences. Oral Expression: The ability to communicate information and ideas in speaking, so others will understand. Speech Recognition: The ability to identify and understand the speech of another person. Written Comprehension: The ability to read and understand information and ideas presented in writing. Written Expression: The ability to communicate information and ideas in writing, so others will understand. Speech Clarity: The ability to speak clearly, so that others can understand you. Time Management: The ability to function under deadlines on a timely basis.

Qualifications & Position Requirements

Grade: Years' experience in similar or same working/position environment. Finance Degree/Diploma: An advantage. Security industry experience and/or knowledge: An advantage. Well‑developed operational and administrative skills. Attention to detail and accuracy. Organizational ability/planning capabilities. Good verbal and written communication capabilities. Ability to work under pressure and meet deadlines. Computer literate. Good people skills. Valid Driver's License. Medically fit. Computer Literacy: Pastel Partner Version 19, Microsoft Office (Good Excel and Outlook capabilities), Windows knowledge.