Debtors Clerk

University of Fort Hare; Kraaifontein; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An educational institution in Kraaifontein is seeking a detail-oriented Debtors Clerk to manage debtor accounts, ensure timely collections, and maintain accurate financial records. The ideal candidate will have a strong understanding of credit control practices and excellent communication skills. This role offers a dynamic environment where attention to detail and teamwork are essential.

Qualifications

• Experience in debtors’ control or finance administration.
• Solid understanding of credit policies and cash management.
• High attention to detail and accuracy.

Responsibilities

• Manage debtor accounts and ensure timely collections.
• Reconcile daily cash-ups from stores and drivers.
• Administer credit applications and approvals.
• Maintain accurate filing and documentation.

Skills

Detail-oriented

Strong numerical skills

Analytical skills

Time management

Organisational skills

Education

Matric

Tertiary qualification in Finance, Accounting, or Business Administration

Tools

Microsoft Office

Relevant accounting software

Job description

DEBTORS CLERK

Location: Cape Town (Kraaifontein). My client is seeking a detail-oriented Debtors Clerk / Finance Administrator to join their finance team. The role focuses on managing debtor accounts, ensuring timely collections, reconciling cash‑ups, and maintaining accurate financial records, while applying strong credit control practices and delivering professional customer and internal communication.

Purpose of the Role

To manage debtor accounts, ensure timely collections, reconcile cash‑ups, and maintain accurate financial records. The role requires strong attention to detail, sound credit control practices, and professional communication with customers and internal teams.

Key Responsibilities Include but Are Not Limited To

Debtors Management

• Set up and maintain customer accounts and contact details
• Allocate payments and monitor age analysis
• Enforce credit policies and follow up on overdue accounts
• Communicate professionally with clients regarding outstanding amounts

Cash and Banking

• Reconcile daily cash‑ups from stores and drivers
• Process receipts, payouts, and banking
• Ensure correct cash handling and security procedures

Credit Control

• Administer credit applications and approvals
• Conduct reference and credit checks
• Review and update customer credit limits

Reporting and Record Keeping

• Maintain accurate filing and documentation
• Prepare weekly age analysis reports
• Assist with reconciliations, stock takes, and cost‑saving initiatives
• Handle queries promptly and professionally

General Duties & Personal Excellence

• Perform ad‑hoc administrative duties
• Demonstrate flexibility and strong independent work ethic

Criteria

• Matric
• Tertiary qualification in Finance, Accounting, or Business Administration advantageous
• Experience in debtors’ control or finance administration
• Solid understanding of credit policies and cash management
• Strong numerical, analytical, and reconciliation skills
• Proficiency in Microsoft Office and relevant accounting software
• Excellent organisational and time‑management skills
• High attention to detail and accuracy
• Ability to work independently and within a team

Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town are invited to apply for this position