Debtors Clerk

Specd; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading automotive repair company in Johannesburg is seeking a dependable Debtors Clerk to manage the full debtor’s function. Responsibilities include invoicing, reconciling accounts, liaising with insurance companies, and ensuring timely payment collections. The ideal candidate should have over 3 years' experience in a similar role and a solid understanding of workshop operations. This position offers a permanent employment contract in an onsite work model.

Qualifications

• Minimum 3 years’ experience as a Debtors Clerk, preferably in a panel beating or motor repair environment.
• Solid understanding of insurance claim procedures, parts, and workshop operations.
• Proficiency in Excel and accounting systems.

Responsibilities

• Manage the full debtor’s function – from invoicing and statements to following up on outstanding payments.
• Reconcile customer accounts and ensure all payments are correctly allocated.
• Liaise with insurance companies regarding invoices and outstanding balances.
• Verify and process job cards for accurate billing.
• Assist with month-end processes, reporting, and audits.

Skills

Attention to detail

Strong communication

Organizational skills

Follow-up abilities

Education

Matric / Grade 12

Accounting or Bookkeeping qualification

Tools

Excel

Sage

QuickBooks

Job description

SUMMARY

We’re looking for a sharp, dependable, and organised Debtors Clerk who knows their way around the panel beating or motor repair industry. If you thrive on accuracy, enjoy balancing the books, and can keep track of payments even in a busy workshop environment — this could be your next great move! You’ll take ownership of the full debtors function, ensuring accounts are up to date, customers are billed correctly, and payments are received on time. Your understanding of insurance claims, job cards, and workshop operations will help you communicate effortlessly between finance and the workshop floor — keeping everything running smoothly from invoice to payment.

POSITION INFO

Job Title : Debtors Clerk

Employment Type : Permanent

Work Model : Onsite

JOB CONTEXT

We’re on the hunt for a numbers ninja — a sharp, dependable, and super-organised Debtors Clerk who knows their way around the panel beating or motor repair world! If you love precision, thrive on keeping the books balanced, and can chase payments without breaking a sweat (even when the workshop’s buzzing), then this role has your name written all over it.

As our go-to Debtors Champion, you’ll take full ownership of the debtor’s function — making sure every invoice, payment, and reconciliation runs like a freshly tuned engine. With your insider knowledge of insurance claims, job cards, and workshop operations, you’ll be the vital link between finance and the floor, keeping cash flow cruising and communication crystal clear.

Duties and Responsibilities

• Manage the full debtor’s function – from invoicing and statements to following up on outstanding payments.
• Reconcile customer accounts and ensure all payments are correctly allocated.
• Liaise with insurance companies, assessors, and clients regarding invoices, claim payments, and outstanding balances.
• Verify and process job cards to ensure accurate billing for completed repairs.
• Handle credit applications, set up new customer accounts, and monitor credit limits.
• Prepare and maintain aged debtors’ reports, ensuring timely collection of overdue accounts.
• Assist with month-end processes, reporting, and audits.
• Build and maintain strong relationships with clients, insurance partners, and internal teams.

Key Requirements

• Minimum 3 years’ experience as a Debtors Clerk, preferably in a panel beating or motor repair environment.
• Solid understanding of insurance claim procedures, parts, and workshop operations.
• Proficiency in Excel and accounting systems (e.g. Sage, QuickBooks, or similar).
• Strong attention to detail, accuracy, and organisational skills.
• Excellent communication and follow-up abilities.

Qualifications

• Matric / Grade 12 (Essential).
• (Accounting or Bookkeeping qualification advantageous).

Package & Remuneration

• Will be agreed based on qualifications, applicable experience and previous earnings.