Debtors Clerk

MH Solutions; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A finance solutions provider in Johannesburg is seeking a Debtors Clerk to assist the credit control team. Responsibilities include accurate record-keeping, payment allocation, and follow-up on outstanding accounts. The ideal candidate has a Matric qualification, experience in debtors, and proficiency in accounting software. This role is crucial for supporting cash flow and maintaining strong customer relationships.

Qualifications

• Minimum 12 years of experience in debtors or accounts receivable.
• Experience in FMCG sector is advantageous.

Responsibilities

• Assist with month-end collections and follow-up on overdue accounts.
• Prepare and send invoices and monthly statements to customers.
• Accurately capture and allocate customer payments.

Skills

Attention to detail

Excellent communication skills

Proficiency in MS Office

Understanding of reconciliations

Basic accounting principles

Education

Matric (Grade 12)

Certificate in Credit Management or Finance

Tools

Sage

Pastel

Syspro

Job description

Purpose of the Role :

The Debtors Clerk will assist the credit control team by ensuring accurate record-keeping, timely payment allocation, and efficient follow-up on outstanding customer accounts. This role plays a crucial part in supporting cash flow and maintaining strong customer relationships through professional communication and effective administration.

Key Responsibilities :

• Assist with month-end collections and follow-up on overdue accounts.
• Prepare and send invoices and monthly statements to customers.
• Accurately capture and allocate customer payments from bank statements.
• Maintain and update debtor account information.
• Assist with reconciling customer accounts and resolving discrepancies.
• Handle account queries, proof of delivery (POD) requests, and credit note follow-ups.
• Support the credit control team with credit applications and documentation.
• Maintain proper filing and ensure all debtor documentation is up to date.
• Provide administrative support to the finance team as needed.

Requirements :

• Matric (Grade 12) essential.
• Certificate or Diploma in Credit Management or Finance (advantageous).
• 12 years experience in a debtors or accounts receivable role (FMCG experience advantageous).
• Good understanding of reconciliations and basic accounting principles.
• Strong attention to detail and accuracy.
• Excellent communication and telephone skills.
• Proficient in MS Office (especially Excel) and accounting software (e.g., Sage / Pastel / Syspro).