Debtors Clerk

Ann Swann Personnel (Pty) Ltd; Gauteng; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A leading recruitment agency in South Africa is seeking a highly organized Debtors Clerk to manage accounts receivable processes. The ideal candidate will have a Matric Certificate and minimum 3 years of experience in a similar role, demonstrating strong numerical skills and attention to detail. Responsibilities include processing invoices, managing payments and following up on outstanding balances. This role requires excellent time management and problem-solving abilities.

Qualifications

• Proven experience in a Debtors or Accounts Receivable role (minimum 3 years).
• Solid understanding of basic accounting principles and financial processes.
• Ability to work to deadlines and prioritize workload effectively.

Responsibilities

• Keep track of gym memberships and accounting systems.
• Process membership invoices and payments received.
• Follow up on outstanding balances and invoices.

Skills

High level of accuracy

Strong numerical skills

Time management skills

Excellent problem-solving skills

Education

Matric Certificate (Grade 12)

Job description

Our client is seeking a highly organized and professional Debtors Clerk. The ideal candidate will bring prior experience in a similar role and possess a strong understanding of accounts receivable processes. This individual should be detail-focused, adept at managing multiple priorities simultaneously, and comfortable working both independently and collaboratively within a team environment.

Key Responsibilities

The Crossfit Gym

• Keeping track of gym memberships between the ERP System (Octiv) and the Accounting System (Palladium).
• Processing of Membership invoices.
• Processing of Payments Received in Palladium cashbook and updating same in Octiv.
• Follow up on outstanding balances / invoices.
• Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
• Processing Cash payments / expenses and Balance to cash in tin.

The Wholesale & Retail of Fitness Equipment

• Opening of COD customer accounts as per Customer Information sheets from Internal & External Sales staff.
• Applying for Customer Credit Limits from CGIC and opening of 30-Day customer accounts as per Customer Credit Applications from Internal & External Sales staff.
• Analyse daily payments received for Internal Sales staff so that they know which COD orders can be invoiced and despatched.
• Loading credit limits according to the above so that invoices can be processed without having to wait for cashbook processing of payments received.
• Processing payments received in both Cashbooks coming in via :
• EFT
• Credit Card payments
• Merchant Card payments
• Follow up on partly / outstanding balances / invoices.
• Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
• Processing Cash payments / expenses and Balance to cash in tin.

Essential requirements

• Matric Certificate (Grade 12) - Minimum.
• Proven experience in a similar Debtors or Accounts Receivable role (3 Years minimum).
• Solid understanding of basic accounting principles and financial processes.
• High level of accuracy and attention to detail.
• Strong numerical and analytical skills.
• Time management skills.
• Excellent follow-up and problem-solving skills.
• Ability to work to deadlines and prioritise workload effectively.
• High level of integrity and confidentiality when handling sensitive financial information.