Debtors Clerk

Helderberg Personnel Cc; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job description

Overview

Multiple Debtors Clerk roles are listed in Century City and surrounding areas. The postings include requirements, duties, and qualifications for each position. This description consolidates the key details from the original postings in a cleaned, job-focused format.

Debtors Clerk – Century City (Red Ember Recruitment, Western Cape)

Job Type: Permanent

Employer: Red Ember Recruitment (PTY) Ltd

Overview: An experienced Debtors Clerk with a strong background in the property industry, focusing on rental and levy collections. Minimum 5 years’ experience and a proven track record in managing debtors’ books within residential and/or commercial property portfolios. Proficiency in WeConnectU is essential.

• Manage a full debtors function for rental and levy accounts
• Process and reconcile monthly rental and levy invoices
• Follow up on outstanding amounts via email, telephone, and formal letters of demand
• Allocate payments accurately and promptly in WeConnectU
• Maintain detailed and up-to-date debtor age analysis reports
• Liaise with tenants, owners, and trustees regarding overdue accounts
• Work closely with the property managers, portfolio administrators, and finance team
• Prepare reports on debt collection status for management
• Attend body corporate and trustee meetings where necessary
• Ensure compliance with relevant legislation and internal policies

• 5+ years’ experience in a similar role within the property industry
• Strong understanding of rental and levy collection processes
• Hands-on experience with WeConnectU property management system
• Proficient in Microsoft Excel and general accounting practices
• Bilingual: Fluent in English and Afrikaans (verbal and written)
• High attention to detail and strong organizational skills
• Strong interpersonal and communication skills
• Ability to work independently and under pressure

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Posted today

Debtors and Creditors Clerk – Cape Town (Time Personnel)

Location: Cape Town, Western Cape

Job Type: Full-time, Permanent

• ROLE: Accounts Receivable / Debtors

REQUIREMENTS

• Matric / Grade 12
• Degree / national diploma (NQF level 6) in accounting
• A minimum of 3 years’ experience in Debtors or an equivalent role
• Sound knowledge of Microsoft Office products (Word, Excel)
• Excellent verbal and written communication skills
• Experience working on accounting software
• Highly organized and flexible
• Attention to detail and high level of accuracy
• Excellent time management and organisational skills
• A strong customer service and work ethic
• Detail oriented and works with a high degree of accuracy
• Ability to multitask and deadline driven

DUTIES

• Processing of Debtors Invoicing
• Attending and resolving all internal and external queries professionally
• Daily and accurate processing of invoices from sales orders/despatch notes
• Ensuring debtors accounts are updated and reconciling to debtors control accounts
• Processing and preparing all credit notes for approval
• Capturing customer receipts in the cashbook daily (local and foreign currency)
• Processing monthly statements and monthly hose invoices, requesting correct PO numbers from debtors
• Updating reports weekly and following up with stores and sales team on back orders and dispatch notes
• Emailing customer invoices daily and month-end statements
• Maintaining debtor's ledger, recouping outstanding debts, driving collections, and resolving customer queries/disputes
• Loading invoices to various portals, and monitoring payment status
• Assisting with the year-end audit and any ad hoc duties
• Assisting Credit Manager with all ad hoc requests

• Financial Reporting

• Preparing and maintaining debtors ledger and age analysis of outstanding invoices, submitting feedback every alternate week or as requested
• Loading new customers and ensuring all credit applications are completed, circulating them for credit vetting, and reviewing credit reports
• Reviewing and maintaining reports
• Performing all debtors reporting for prepayments

Salary: negotiable dependent on experience

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Debtors Clerk – Newlands

Location: Newlands, Western Cape

Salary: R104000 - R156000

Postings: Posted today

Job Description

• Adhoc finance admin function
• Daily Sales order listings
• Processing of customer and suppliers invoices at correct price and quantity
• Prepare and submit DC Accounts on Hold register
• Prepare weekly POD file and prepayment listing for review
• Assist with customer and supplier queries

• Diploma
• MS Office and Sage 200 Evolution / Pastel Partner
• 2-3 years in a similar role
• International experience would be advantageous
• Hands-on with finance function
• Experience in FMCG / Fast Food / Retail advantageous
• Effective communication across all levels
• Attention to detail and accuracy

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Debtors Clerk

• Accounts Receivable Management: Oversee client accounts, ensuring bills are accurate
• Invoicing and Payment Processing: Process invoices, statements, and payments
• Payment Collection and Dispute Resolution
• Record Keeping and Account Reconciliation
• Client Communication and coordination with operations for dispatch

Essential Skills and Qualifications

• Attention to Detail
• Communication Skills
• Financial Acumen
• Problem-Solving
• Administrative Skills
• Software Proficiency with accounting software (e.g., Sage)

Additional Information

• Job Type: Temporary (Contract length: 4 months)
• Location: Stikland, Western Cape (relocation/commute)
• Education: High School (matric) preferred
• Experience: Debtors 2 years preferred

Application Deadline: 2025/09/30 | Expected Start Date: 2025/10/01