Debtors Clerk

Ann Swann Personnel Ltd; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A recruitment agency is seeking a highly organized Debtors Clerk in Gauteng. The ideal candidate will have a minimum of 3 years' experience in a similar role, with a solid understanding of accounts receivable processes. Responsibilities include managing invoices and payments, ensuring accuracy in allocations, and supporting financial operations. Attention to detail and strong analytical skills are essential for success in this position.

Qualifications

• Minimum 3 years of experience in a Debtors or Accounts Receivable role.
• Solid understanding of basic accounting principles.
• High level of accuracy and attention to detail.

Responsibilities

• Track gym memberships between ERP and Accounting Systems.
• Process membership invoices and payments.
• Allocate payments received to invoices correctly.

Skills

Detail-focused

Time management

Numerical skills

Analytical skills

Problem-solving

Education

Matric Certificate (Grade 12)

Tools

Palladium

Octiv

Job description

Our client is seeking a highly organized and professional Debtors Clerk. The ideal candidate will bring prior experience in a similar role and possess a strong understanding of accounts receivable processes. This individual should be detail-focused, adept at managing multiple priorities simultaneously, and comfortable working both independently and collaboratively within a team environment.

Key Responsibilities

The Crossfit Gym

1. Keeping track of gym memberships between the ERP System (Octiv) and the Accounting System (Palladium).
2. Processing of Membership invoices.
3. Processing of Payments Received in Palladium cashbook and updating same in Octiv.
4. Follow up on outstanding balances/invoices.
5. Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
6. Processing Cash payments/expenses and Balance to cash in tin.

The Wholesale & Retail of Fitness Equipment

1. Opening of COD customer accounts as per Customer Information sheets from Internal & External Sales staff.
2. Applying for Customer Credit Limits from CGIC and opening of 30-Day customer accounts as per Customer Credit Applications from Internal & External Sales staff.
3. Analyse daily payments received for Internal Sales staff so that they know which COD orders can be invoiced and despatched.
4. Loading credit limits according to the above so that invoices can be processed without having to wait for cashbook processing of payments received.
5. Processing payments received in both Cashbooks coming in via:
   • EFT
   • Credit Card payments
   • Merchant Card payments
6. Follow up on partly/outstanding balances/invoices.
7. Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
8. Processing Cash payments/expenses and Balance to cash in tin.

Essential Requirements

• Matric Certificate (Grade 12) - Minimum.
• Proven experience in a similar Debtors or Accounts Receivable role (3 Years minimum).
• Solid understanding of basic accounting principles and financial processes.
• High level of accuracy and attention to detail.
• Strong numerical and analytical skills.
• Time management skills.
• Excellent follow-up and problem-solving skills.
• Ability to work to deadlines and prioritise workload effectively.
• High level of integrity and confidentiality when handling sensitive financial information.